Receptionist - Debtors Administration Clerk
Smart Staff Solutions (Pty) Ltd · Wallmannsthal, Gauteng
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Job Overview
An established company based in Wallmannsthal, Pretoria North, is seeking a well-organised, professional and detail-oriented Receptionist – Debtors Administration Clerk to join their team.
The ideal candidate will have strong administrative skills, excellent telephone etiquette, and experience in debtors administration, invoicing and general office support. The successful candidate must be computer literate, reliable and able to manage multiple tasks efficiently.
Duties & Responsibilities
Key Responsibilities
Answer incoming telephone calls on the switchboard and direct calls to the appropriate personnel.
Manage stationery, office supplies, water and grocery orders.
Maintain the company vehicle sign-in/sign-out register and complete vehicle logbooks.
Contact outstanding debtors to follow up on overdue payments.
Contact 30-day account customers to confirm month-end payments.
Prepare and distribute monthly customer statements.
Prepare quotations and invoices for machine sales representatives.
Print and bind machine operating manuals, service schedules, parts lists and final inspection documentation.
Prepare machine files and all necessary paperwork for machine collections and deliveries.
Manage FICA documentation and submissions.
Prepare invoices for rental-to-purchase clients.
Issue invoices and statements on the first day of each month.
Perform daily petty cash and business card cash-ups and reconciliations.
Assist with general administrative duties.
Perform any other reasonable duties as required by management.
Desired Experience & Qualification
Minimum Requirements
At least 2 years' relevant work experience in reception, administration, debtors or a similar role.
Computer literacy, including MS Outlook, MS Word and MS Excel .
Experience with Pastel Accounting software will be an advantage.
Valid Code B driver's licence.
Own reliable transport.
Strong communication and telephone etiquette.
Good organisational skills and attention to detail.
Ability to work independently and manage multiple responsibilities.
At least 2 years' relevant work experience in reception, administration, debtors or a similar role.
Computer literacy, including MS Outlook, MS Word and MS Excel .
Experience with Pastel Accounting software will be an advantage.
Valid Code B driver's licence.
Own reliable transport.
Strong communication and telephone etiquette.
Good organisational skills and attention to detail.
Ability to work independently and manage multiple responsibilities.
Package & Remuneration
R8,600 – R11,000 CTC per month, depending on qualifications and experience.