Receptionist and Finance Admin Clerk

Responsibilities

• Receiving and directing incoming calls taking detailed messages. • Make direct calls as required. • Maintain a tidy and presentable reception area. • Manage incoming and outgoing mail and deliveries. • Schedule appointments and maintain visitor logs. • Welcome staff, guests and visitors, making them comfortable and offering refreshments when required. • Manage office supply requirements through stock take, distribution and ordering of relevant supplies (Stationery and office tools). • Sending and receiving post and daily errands. • Ordering groceries and flowers when required. • Preparing purchase orders for financial invoices. • Assisting with sending customer invoices and statements. • Assisting managers when requested. • Ensure filing is up to date for the creditors department. • Sending proof of payments to vendors. • Send copies of invoices and PODs as per request. • Split customer invoices on a daily basis received from Stock Controller and attach to paperwork (POD, packing slip, picking list). • Handle customer queries. • Perform any other finance and admin duties as required. Requirements:

• Matric certificate.
• 3+ years in a similar role.
• Numeracy skills.
• Computer literacy.
• Reliable transport.
• Must have good communication skills in English and Afrikaans.
• Drivers license.
• Ability to multitask.

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