Receptionis / Administrator

Unique Personnel boasts over 50 years (established in 1970) of personnel and staffing experience, so it's not surprising that even though our main focus has been providing on South African Staffing Solutions, we now recruit internationally for over 5000 clients

Duties & Responsibilities

• Answering calls, emails, and handling general enquiries.

• Managing office correspondence, filing, and record-keeping.

• Assisting with scheduling meetings, appointments, and calendars.

• Warm welcome the visitors.

• Supporting the team with data entry, document preparation, and reports.

• Helping with HR admin tasks - leave days records.

• Monitor delivery vehicles movement via tracking unit and then compare with the vehicle physical movement report from drivers’ whatsapp group.

• Check and keep the vehicle’s fuel log-book/sheet with fuel slip and then give it to bookkeeper.

• Purchase office stationary/grocery/cleaning materials and keep a register book for purchase and manage the cleaning lady and the consumption of the dustbin bags.

• Report to Bookkeeper.

• Monitor & check the cameras/video to make sure all are in order and report to director directly for any unusual things.

• Taking care of the safety of the products & gate closer.

• Manage & monitor the processing guy for processing, weighing products in & out and then record down.

• Report to management.

• Vacuum bags management, only take out required No. of bags from office storage room to the processing room and keep a register book.

• Providing general support to management and colleagues whenever needed.

• Double check if the freezer room & chiller room/processing room door have been closed, lights have been switched off during lunch time or no picking/processing period.

• Jumping in wherever needed to keep the office/business running efficiently.

• Any other tasks are allocated to you timely when required.

Desired Experience & Qualification

Matric