Reception clerk / Office Assistant

Introduction

Our client seeks a receptionist and Office assistant to join their team. The role requires a finance-orientated individual.

Duties & Responsibilities

Reception duties

Answering incoming calls,

Relaying all mesages to the correct person - if not available noting 'urgent' or 'call ASAP'. keep record of all messages.

Receive all clients and visitors, directing them accordingly to the correct person.

Must answer all general enquiries.

Compileing of a Customer list of alll clients that call in, in a specific format

Clerical Functions

Typing of letters, quotations, memorandums, presentationa and reports as and when required.

Sending E-mails.

Make telephone calls to clients and customers.

Setting up teleconferences as and when needed.

Filing.

Certificate printing and laminating for customer training.

Follow up deliveries to customers via couriers.

Obtain POD's from courier portals for customer deliveries.

General office duties.

Maintaining the office equipment, if problems arise contact the Support Company.

Stationary and Paper store.

Order timeously, Office suplies from Head Office.

Keep a stock sheet of the Stationary and Paper store.

Special Task when needed (Sick leave, Holiday, half days etc. of Office and Sales Support Staff.)

Orders

Process customer/SAP orders received by telephone on a daily basis.

Process invoices only after it has been linked to order and POD on a daily basis.

Credit Application

Processing of credit applications and opening of new accounts.

Credit applications forms to be checked and sent to Head Office, followed up and custormers to be advised once the account has been approved or declined.

All the above must be carried out diligently and the criteria for you Job Description is on each and every detail.

Desired Experience & Qualification

SAP experience is a definite advantage

Grade 12

Minimum 3 years experience in a similar position