Proposal Engineer

Smart4Energy

Duties & Responsibilities

KEY RESPONSIBILITIES Tender Identification & Analysis * Review and analyse incoming tender opportunities and requests for proposals (RFPs), requests for quotations (RFQs), expressions of interest (EOIs) and other procurement opportunities. * Analyse tender documentation, specifications, scope of work, evaluation criteria,commercial requirements and submission conditions. * Identify key tender requirements, mandatory documentation, technical specifications, commercial requirements and submission deadlines. * Prepare tender compliance checklists and submission schedules. * Identify potential risks, exclusions, ambiguities and clarification requirements within tender documentation. * Escalate material risks, deviations or non-compliance issues to the Tender Manager. * Assist with determining the feasibility and strategic suitability of tender opportunities. Technical Proposal Development * Develop technically compliant renewable energy solutions in accordance with tender specifications and customer requirements. * Interpret electrical, mechanical and technical specifications contained within tender documentation. * Assist with system sizing, technology selection and high-level solution development for solar PV, battery energy storage and associated systems. * Develop technical descriptions, methodologies, equipment schedules, technical schedules and other proposal documentation. * Coordinate technical inputs from Engineering and other relevant technical specialists. * Ensure that proposed solutions are technically accurate, practical and aligned with applicable standards and regulations. * Identify technical deviations and clearly document assumptions, exclusions and proposed alternatives where applicable. * Assist in preparing technical responses to clarification questions and tender queries. Tender Pricing & Commercial Submissions * Coordinate the preparation of tender pricing in collaboration with the Tender Manager, Commercial, Procurement, Finance and relevant technical teams. * Obtain and evaluate supplier and subcontractor quotations required for tender submissions. * Compile bills of quantities, equipment schedules and pricing schedules where required. * Ensure that pricing reflects the defined scope, technical requirements, commercial assumptions and contractual obligations. * Identify cost risks, pricing gaps and potential commercial exposures. * Assist with the preparation of commercial schedules, rate schedules, pricing breakdowns and financial information required for tenders. * Ensure consistency between technical scope, pricing and commercial documentation. * Support the Tender Manager with tender pricing reviews and submission approvals. Tender Documentation & Submission Management * Compile complete and professional tender submissions in accordance with tender requirements. * Prepare and maintain tender submission templates and standard proposal documentation.. KEY RESPONSIBILITIES Tender Identification & Analysis * Review and analyse incoming tender opportunities and requests for proposals (RFPs), requests for quotations (RFQs), expressions of interest (EOIs) and other procurement opportunities. * Analyse tender documentation, specifications, scope of work, evaluation criteria, commercial requirements and submission conditions. * Identify key tender requirements, mandatory documentation, technical specifications, commercial requirements and submission deadlines. * Prepare tender compliance checklists and submission schedules. * Identify potential risks, exclusions, ambiguities and clarification requirements within tender documentation. * Escalate material risks, deviations or non-compliance issues to the Tender Manager. * Assist with determining the feasibility and strategic suitability of tender opportunities. Technical Proposal Development * Develop technically compliant renewable energy solutions in accordance with tender specifications and customer requirements. * Interpret electrical, mechanical and technical specifications contained within tender documentation. * Assist with system sizing, technology selection and high-level solution development for solar PV, battery energy storage and associated systems. * Develop technical descriptions, methodologies, equipment schedules, technical schedules and other proposal documentation. * Coordinate technical inputs from Engineering and other relevant technical specialists. * Ensure that proposed solutions are technically accurate, practical and aligned with applicable standards and regulations. * Identify technical deviations and clearly document assumptions, exclusions and proposed alternatives where applicable. * Assist in preparing technical responses to clarification questions and tender queries. Tender Pricing & Commercial Submissions * Coordinate the preparation of tender pricing in collaboration with the Tender Manager, Commercial, Procurement, Finance and relevant technical teams. * Obtain and evaluate supplier and subcontractor quotations required for tender submissions. * Compile bills of quantities, equipment schedules and pricing schedules where required. * Ensure that pricing reflects the defined scope, technical requirements, commercial assumptions and contractual obligations. * Identify cost risks, pricing gaps and potential commercial exposures. * Assist with the preparation of commercial schedules, rate schedules, pricing breakdowns and financial information required for tenders. * Ensure consistency between technical scope, pricing and commercial documentation. * Support the Tender Manager with tender pricing reviews and submission approvals. Tender Documentation & Submission Management * Compile complete and professional tender submissions in accordance with tender requirements. * Prepare and maintain tender submission templates and standard proposal documentation. * Coordinate the collection of supporting documentation from internal departments and external stakeholders. * Ensure that all required schedules, certificates, registrations, declarations, technical documents and supporting information are included. * Maintain a detailed tender compliance matrix throughout the submission process. * Conduct final quality and compliance checks prior to submission. * Ensure that submissions are correctly formatted, signed, packaged and submitted through the required procurement platform or submission channel. * Maintain accurate records of submitted tenders and supporting documentation. * Ensure all submissions are completed within prescribed deadlines. Internal Stakeholder Coordination * Coordinate tender inputs across Sales, Engineering, Procurement, Finance, Legal, Projects and other relevant departments. * Clearly communicate tender requirements, deadlines and responsibilities to internal stakeholders. * Follow up on outstanding information and documentation required for submissions. * Facilitate effective communication between technical and commercial stakeholders. * Escalate delays, risks or issues that may impact submission deadlines or quality. * Participate in tender review and bid/no-bid discussions where required. * Support the Tender Manager in coordinating internal tender review meetings. Proposal Quality & Compliance * Ensure all tender submissions comply with client instructions, specifications and submission requirements. * Perform detailed quality assurance checks on technical and commercial proposal content. * Verify consistency of information across technical, commercial and supporting documentation. * Ensure that calculations, quantities, equipment specifications and pricing information are accurate. * Ensure that proposed solutions comply with relevant legislation, standards, regulations, codes and client requirements. * Maintain version control of tender documentation and ensure that only approved documents are included in final submissions. * Identify and correct inconsistencies, omissions and errors before submi