Property Administrator (Office) - Durban - Umhlanga Ridge

Purpose of the Job Provides administrative support to the Property Manager to manage a property portfolio. Responsible for administrating leases, debtor’s administration and recovery and building maintenance administration. Ensures that proper records are kept of all contracts and invoices. Prepares, distributes, and files correspondence and documents Key Performance Areas Administration: • Submit copy of agreement of lease and tenant criteria documents to Docuhub. • Follow up on outstanding lease agreements and on FICA documentation. • Drafting renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents. • Liaise with tenants, Property Manager, Leasing Consultant, Credit Controllers, and agents about lease agreements. • Ensure correct loading of agreements on the system. • Ensure the correct loading of debit orders. • Loading vendors on EFT Sure • Ensure tenant recoveries are billed (Diesel, Water, Maintenance Team recoveries, Adhoc Recoveries) • Open and upkeep tenants’ files. • Attend to lease audits and parking audits • Complete and upkeep of outstanding lease reports as well as reports on new lets and renewals have already been concluded. • Track Broker commission and Tenant installation invoices and check validity before submitting for payment • Check forward statements and utilities at month end • Assist Property Manager and SBU as and when required. • Advise meter readers of any changes. • Assist with compilation of the monthly report packs. • Assist with the budget process. • Perform secretarial functions when requested. • Calculate annual rates and refuse and process adjustments. • Prepare renewal sheets with information on current and budgeted charges. • Load/file of takeback inspection reports received by Building Managers. • Write housekeeping letters and reports. • Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries. • Weekly reporting on outstanding offers / leases / FICA. • Monthly reporting on GLA / vacancies