Property Administrator (Accounts Receivable)

Prudent HR Solutions · East London, Eastern Cape

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Role Overview

The Property Administrator will manage the administration of an assigned property portfolio, including lease administration, tenant accounts, collections, reconciliations, and cashbook processing.

Key Responsibilities

Maintain accurate tenant files, lease records, and account information.
Process tenant billing, invoices, receipts, adjustments, refunds, and account corrections.
Ensure rental, recoveries, and statements are accurate and issued on time.
Manage tenant collections, payment follow-ups, disputes, and account reconciliations.
Maintain strong tenant relationships and resolve queries professionally.
Monitor arrears, manage payment arrangements, and escalate overdue accounts where required.
Process accounts payable transactions and maintain accurate vendor records.
Perform cashbook processing and bank-to-ledger reconciliations.
Investigate and resolve allocation errors, discrepancies, and reconciling items.

Requirements

Grade 12 Matric required.
Finance/Accounting qualification will be advantageous.
2–3 years' experience in Debtors, Accounts Receivable, or similar finance administration role.
Experience using SAGE for invoicing, allocations, statements, age analysis, and account maintenance.
Strong debt collection and credit control experience.
Property portfolio administration experience tenant billing, collections, arrears, reconciliations advantageous.
MDA property management system experience beneficial.
Intermediate Excel skills VLOOKUP/XLOOKUP, pivot tables, reconciliations.
Strong attention to detail, organisational skills, and ability to manage deadlines.
Excellent communication skills with the ability to engage professionally with tenants and stakeholders.