Property Admin Office Manager

RecruitMyMom · Johannesburg, Gauteng

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Job Description

Integral to the daily operations of an established residential property company, this full-time role is essential for maintaining tenant administration and financial reconciliation during a maternity leave cover. This 5 month contract runs from the beginning of November 2026 until the end of March 2027.Working 40 hours per week 07h30 to 16h00, Monday to Friday with lunch-hour flexibility, the successful candidate will manage monthly tenant invoicing, utility reconciliation, and general office support.

Key Responsibilities

Tenant & Billing Administration: Prepare and issue accurate monthly invoices to residential tenants, maintain updated tenant records, and handle incoming email and telephonic queries with a customer-centric approach.
Utility Reconciliation: Reconcile municipal accounts, update detailed tracking spreadsheets, and ensure tenant utility charges are accurately calculated and billed.
Administrative & Governance Support: Record and distribute weekly meeting minutes while completing routine administrative tasks to support smooth office workflows.
Record Management: Maintain well-organized digital and physical files to support office organization and record-keeping integrity.

Requirements

Proven administrative or office management experience
Proven experience working in the property management or real estate industry
Prior experience dealing with municipal utility billings or property management software.
High level of proficiency in Microsoft Excel, Word, and Outlook.
Excellent interpersonal and communication skills with a positive, customer-friendly orientation.
Strong numerical accuracy and attention to detail for handling billings and spreadsheet reconciliation.
Valid driver's licence and reliable personal transport.

Required Software Skills