Project Procurement Manager

PURPOSE AND MISSION OF THE JOB

• Ensure to the Project Manager the proper contribution of procurement to the project stakes
• Ensure to the Sub-System Manager SSM the proper contribution of procurement to the sub-system stakes
• Ensure that the Project contributes to the Platform procurement objectives.

NETWORK & LINKS

EXTERNAL

• Procurement local/central team,
• Project core team
• SPDs of the involved sites
• SSMs and respective teams

INTERNAL

• With suppliers when relevant

RESPONSIBILITIES

DEFINE AND IMPLEMENT THE PROJECT PROCUREMENT STRATEGY IN FULL RESPECT OF QUALITY COST DELIVERY QCD COMMITMENTS

• At project start, get QCD Procurement Commitment as built at tender phase in the respective Leading Units LU and Participating units PU, secure the commitments are well understood by the SSMs & Procurement Teams
• Define the Project Procurement strategy with the Procurement Platform Director PPLD, based on the Product Procurement strategy, into a Project Procurement Management Plan, approved by Procurement stakeholders Domain, Platform/Solution.
• Ensure the Project Procurement strategy is shared, understood, applied by the procurement teams and the SSM,
• In collaboration with Legal Department, build and publish the specific legal requirements to be applied for the project i.e. Project Specific agreement, Request For Quotation RFQ letter, ensure good use and application by stakeholders at Business Awards, contract validation, derogation validation

COORDINATE, CONSOLIDATE AND SECURE PROCUREMENT ACTIVITIES, PERFORMANCE & EFFICIENCY ON WHOLE PROJECT

• Manage buyers working on the project for a proper contribution to the project QCD functional report
• Organize Procurement launch meeting involving PM, SSMs, Procurement,
• Have a general vision of the Project's / suppliers' progress, stakes and difficulties. Define and agree with Procurement and SSMs the corrective measures and ensure those are led,
• Orchestrate Contract creation and contract execution activities,
• With PrCM support, and according to Project manual, arrange Supplier contract meeting at Project level to review progress of Supplier Contract creation and Contract Execution activities against planning and previous review to avoid impact on project execution. Govern cross-functionally AT/supplier compliance against their respective contractual rights/obligations and identify early cross-functional identification of challenges/risks during supplier contract execution to implement corrective actions pro-actively and avoid claim situations
• According to Claim process RACI, contribute to ensure Alstom´s rights via offensive claims; and protect Alstom´s rights against defensive claims
• Define proper processes and tools including reporting and ensure application on the whole project
• Ensure Business Award decision compliancy with Project Procurement strategy and QCD requirements,
• Follow project particular conditions are correctly applied and respected such as localization rate, financial conditions
• Escalate appropriately when and where required on procurement issues and risks impacting Project, always proposing corrective measures,
• Ensure QCD performance of procurement is properly reported for each respective sub-system & component,
• Ensure electronic Parts Maturity Follow-Up ePMFU tool deployment throughout each Sub-System & Component together with the respective "métiers" / Subsystems contributing to populate it. Build a general overview for the PM.

MASTER THE MATERIAL WORK PACKAGE: COSTS, RISKS AND AMBITION

• Build the respective Sub-Systems Estimate at Completion and the project consolidation all Work-Package WP, and is accountable for the overall Project Procurement Saving Assessment Project Register SAPR & Risk Assessment Project Register RAPR including claim to suppliers.
• Define improvement plans with respective Sub-System & Component teams - Follow-up the progress and ensure the progress is compliant with Project objectives
• Co-Validates with Sub-System Manager each gap vs Financial Project Review n° 0 FPR0 deviation sheet & bridge approval process

SPLIT OF WORK

• According project size and/or complexity , PPM function could be handled by several PPMs for the Project. In such a case, every PPM has the same job function described above, a "leader" has to be identified in charge of the overall coordination and reporting to the head of the Project, and each PPM scope has to be defined.
• For instance, a PPM "development" may be in charge of all processes involved in the Design of new products within the development team, or a PPM may focus on "supplier localization", or a split by products maybe organized.

PERFORMANCE MEASUREMENTS

• Q : Project Go First Article Inspection FAI On-Time
• C : Cost reduction vs. Budget
• D: Go Order On-Time

EDUCATIONAL REQUIREMENTS

• National Diploma in Purchasing or equivalent. BS or BA in Purchasing, Finance, Economics, Accounting, Engineering, Information Technology or other business-related field.
• Minimum 5-7 years of experience in Procurement, or same/similar Industry work experience e.g., quality/engineering/costing/ etc.
• Procurement professional background and/or Quality /supply chain/technical background.
• Solid working experience, with sourcing/supply chain exposure manufacturing / automotive / rail industries preferred, with at least 3 years in management
• Purchasing professional background and/or Quality /supply chain/technical background

DESIRED KNOWLEDGE / EXPERIENCE

• Ability to work in a matrix environment
• Communication skills & Team spirit
• Ability to challenge
• Results oriented
• Rigorous and structured
• International mindset
• Experience with MS Office tools
• Excellent and concise communication
• Good presentation skills
• Active team player, deadline & process driven
• Agile, Inclusive & Responsible attitude.