Project Permit Administrator

Minimum Requirements

• Matric / Senior Certificate
• 3+ years' relevant administrative experience
• Experience in project administration, construction administration, permit administration, consulting or a similar environment will be advantageous
• An administration, project administration, office management or related qualification will be beneficial
• Good overall Microsoft Office skills, particularly Microsoft Word and Outlook
• General Excel experience required
• Experience with SharePoint, Smartsheet, project management systems or similar software will be advantageous
• Experience maintaining electronic filing systems, project records, reports, quotations and supporting documentation
• Strong written and verbal communication skills
• Reliable internet connection for remote working
• Must be comfortable attending Monday staff meetings in Stellenbosch

Duties will include but is not limited to

• Coordinate Construction Work Permit (CWP) applications from initiation through to submission and approval
• Obtain, check and capture all required documentation and information
• Maintain accurate and up-to-date permit information across the Permit Sheet, Smartsheet and other relevant systems
• Track permit progress and provide regular status updates
• Monitor Code Red and Code Yellow permits and escalate delays or unresolved matters
• Follow up with clients, contractors, consultants, professional teams and other stakeholders regarding outstanding documentation and information
• Maintain organised Outlook, SharePoint and electronic project folders
• Ensure emails are filed correctly once actioned and that current documentation is readily accessible
• Maintain accurate project and quotation records, including potential, approved, unsuccessful and completed projects
• Maintain supporting commercial and financial project documentation, including quotations, fee drawdowns, appointment documentation, pricing approvals, purchase orders and invoicing schedules
• Capture and maintain project-specific information on company systems
• Ensure project records and documentation remain complete, accurate and current
• Communicate progress, outstanding information and potential constraints proactively to the relevant stakeholders
• Assist with general project administration and ad-hoc tasks as required by management
• Complete all assigned tasks accurately and within agreed deadlines

Please note that only shortlisted candidates will be contacted

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