Project Assistant Turnkey

Alstom · Gauteng

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PURPOSE

Provide a confidential, effective and professional service to the Director and Project Team
Assist the Project Director and the Project Team to guarantee time efficiency, communication and organization.
Provide support on any specific subjects linked to the activities of the department.

MAIN RESPONSABILITIES

Liaising with project team on a regular basis to obtain various information for the Project Director/s
Compiling reports for Project reviews
Arranging meetings – including room bookings, equipment, refreshments, etc
Customer liaison – build up relationships with the customers at all levels and become a reliable point of contact for them
Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
Managing and recording annual leave, birthdays of Project team
Travel arrangements and coordination of flights/hotel bookings/visa/advances
Manage expenses sheets in the e-tools team support
Diary management for the team
Prepare agendas for the meetings, write minutes
Provide support in making PowerPoint presentations
Provide the necessary support to new comers in the team
Fully manage and launch PR/PO process via SAP/GSI

JOB LOCATION / MOBILITY

EDUCATIONAL REQUIREMENTS

Degree level or Equivalent
IT skills – competent user of Word, Excel packages, Email, Internet. Good command of software word, excel, PowerPoint, Outlook and computer – advanced level
Company's intranet travel bookings CWT
Shorthand and Typing
Senior Secretary course

EXPERIENCE

COMPETENCIES & SKILLS