Programme Coordinator: Postgraduate Diploma in Blended Teaching in Higher Education

Introduction

The IMM Graduate School seeks to employ a Programme Coordinator: Postgraduate Diploma in Blended Teaching in Higher Education.

Reporting to the Dean: Postgraduate Studies, the successful candidate will manage all support matters related to planning, developing, administering and implementing activities for the Postgraduate Diploma in Blended Teaching in Higher Education. The successful candidate will be the primary management source for the programme and responsible for its successful delivery, including personally head-lecturing at least one module

Duties & Responsibilities

Operational Planning and Implementation of Programme

• Coordinate academic programme curricular changes and annual programme assessment activities Support planning and coordination of allocated academic programme and its activities

• Keep Programme on schedule and within budget EXTERNAL VACANCY National Mode of work: Hybrid Coordinate faculty teaching evaluation process

• Coordinate programme operations timelines

• Make administrative decisions and judgements

• Adherence to timelines for the submission of learning materials and assessments

• Coordinates programme communications to all stakeholders involved

• Coordinate staff, administrator and other stakeholder relationships

• Schedule, organise and monitor all programme-related meetings and events

• Collect and analyse statistical information and write reports related to the programme

• Create and maintain programme records, reports, presentations, dashboards and proposals

Learning, Teaching and Assessments (LTA) Coordination

• Coordinate the updating of briefing documents and other documents relevant to lecturers and moderators in liaison with the Dean and Heads of LTA.

• Liaise with the LTA team on learning resources, e.g. study guides, pacers, module teaching and lesson plans, briefing documents and ensure all stakeholders have been thoroughly briefed and managing the output of all stakeholders in terms of requirements and deadlines.

• Liaise with the eLearn and assessment teams on semester requirements, deadlines and briefing documents, verification documents and AFRs and ensure all stakeholders have been thoroughly briefed and managing the output of all stakeholders in terms of requirements and deadlines.

• Coordinate lecturer briefing on the MTSP and lesson plans

• Liaise with the librarian and the LTA Manager on textbook lists

• Coordinate lecturer and moderator on-boarding in liaison with the Head of Department: Learning, Teaching and Assessments

• Supervise Programme team members (lecturers and moderators)

• Oversee daily operations related to the academic programmes. Including setting of priorities for managing the programme.

• Maintain an understanding of academic programmes in relation to local and international competitors

• Support growth and programme development Research and Innovation:

Research and Innovation

• Developing a 3 year research plan

• Should produce at least one scholarly article in a DHET accredited journal per year and present an academic paper at an academic conference per year

• Academic citizenship

• Evidence of significant involvement in Faculty committees including task teams and voluntary associations

• Involvement with national learned societies shall be a recommendation

• Professional registration where required

Programme Quality Assurance

• Liaise with Dean: Quality Assurance and Enhancement on reports and Programme documentation

• Ensure the implementation of policies and procedures

• Update Programme and module eFiles

• Prepare reports and programme documentation

• Assist with Programme Review/s preparation inclusive of self-evaluation reports, evidence and finalising panel member

• Ensure all module outcomes are aligned with programme exit-level outcomes.

• Approve programme specific marketing material.

• Ensure that documents, as required from the CHE and other regulatory bodies,are continuously updated.

Programme Reporting and Dashboards

• Report on the following data as part of continuous monitoring and evaluation of Programme: o Headcount o Throughput rates o Programme success rates:

• Graduate outcomes output (Alumni tracking)

• At risk students o Details of Academic staff

• Student performance in their assessments (results)

• Participation (eLearn engagement) Liaison role

Liaison Role

• Assists in the development, editing and dissemination of written communication

• Efficiently use all forms of digital communication

• Taking, writing up of, filing and dissemination of minutes where required

• Serve as a primary point of contact for programme

• Help build relations with lecturers and academic team members

• Ensure eLearn and IMM Graduate School technology is used correctly (by external parties such as lecturers) for all operations related to the programme

• Communicate and manage lecturer outputs and deadlines for these outputs.

• Liaise with the team of SME (subject matter experts -lecturers, moderators and industry experts) who develop the curriculum, learning material and assessments. Strategic planning and Budgeting

Strategic planning and Budgeting

• Assist with the development of the annual academic strategy (including budget planning and action plans etc.)

• Competitor analysis: Maintains ongoing monitoring of similar programmes offered by competitors

• Assist with the creation of and management of the programme’s budgets

• Monitor and manage budgets and tracking expenditures and transactions

• Coordinate the processing of invoices from independent contractors (lecturers etc.)

Industry Relevance

• Ensuring that the programme is relevant to the workplace, as well as recognised by leading organisations and industry boards as industry-standard.

• Ensuring the programme is designed together with industry, to ensure that students learn the skills employers are looking for – now, and in the future.

• Conduct Delphi exercises annually with industry experts

• Use any other software to analyse the data which should inform curriculum development.

Module Management / Lecturing/ Supervision

• Head Lecture at least one module.

• eStudy Guide: Write an independent (not textbook dependent) interactive eStudy Guide based on the programme exit-level outcomes and the module outcomes. Include self-assessment exercises and answers. This should include the development of all eLearn content integrated with the eStudy Guide and include interactive quizzes with answers to be used on eLearn (generally every three years; minor updates are to be done annually to ensure relevance).

• Assessments : Set the following assessments and marking guidelines for both the 1st and 2nd semester of every academic year, ensuring that there is an alignment between the programme exit-level outcomes and the module outcomes: o Formative assessment 1 and 2 question papers and marking guidelines. o Examination and supplementary examination question papers and marking guidelines. o Internally moderate marked assessments when required.

• Conduct marker briefing sessions (1 x assignment, 1 x examination session, 1 x supplementary examination) where required and where multiple markers are used per module.

• Marking of assessments (minimum of 50% of assessments for modules with less than 400 registered students per semester)

• Assignments (2 formative assessments per semester)

• Examination and supplementary examination

• Prepare feedback for verification meetings

• Lecture as per the teaching and learning approach being adopted by the institution, or

• Supervise Honours students and produce institutional/academic research

Desired Experience & Qualification

The successful applicant will meet the following requirements

• Relevant qualification at Master’s level/ (Preferably doctorate)

• At least 10 years' relevant experience in higher education, which would include:

• 5+ years’ programme coordination and administration experience,