Programme Coordinator

National Treasury · Pretoria, Gauteng

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Purpose of the Role

To coordinate and render an administrative support service to the business unit striving towards the attainment of a cohesive and broader integrated working environment.

Qualification/s Requirements

A Grade 12 is required coupled with a minimum National Diploma equivalent to NQF Level 6 or Bachelor's degree equivalent to NQF Level 7 in Office Administration or Public Administration or Business Management or Project Management;
A minimum of 2 years' experience obtained in an administrative environment;
Knowledge of the legislative framework on administration management within government;
Knowledge and exposure to the coordination of budget coordination processes; and
Knowledge of the analysis and interpretation of internal policies for the correct application thereof.

Key Performance Areas

Integrated Business Support

Co-ordinate and perform quality assurance on processes pertaining to all in-coming and out-going memoranda for service enhancement and standardisation;
Develop and maintain a filing system for record and audit purposes within the Office of the Chief Director;
Monitor the effectiveness of service delivery within the Office of the Chief Director and propose improvements where necessary;
Administer leave centrally within the business environment and updates the leave register for verification;
Assist with the monitoring of all procurement and administrative initiatives and verify alignment of claims and invoices; and
Provide input to memoranda and record receipt thereof on the electronic filing system for record purposes, editing, etc, if and when required.

Acknowledge and confirm meetings, invitations to workshops on behalf of the Office of the Chief Director;
Provide inputs to the compilation of agendas, initiating the taking minutes for the Office of the Chief Director, and follow-up on outstanding commitments from stakeholders; and
Administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy.

Engage internal clients on the coordination and enhancement of the integration of dual processes for execution within the unit;
Attend to clients' needs, address concerns and complaints timeously, improve relations with stakeholders, and obtain their trust; and
Analyse quotations for the attainment of the most effective and efficient procurement of goods and services and advise accordingly.

Assist and prepare relevant documentation pertaining to the consolidated budgetary inputs in compliance with the MTEF requirements and cycle;
Monitor expenditure against commitments and sensitise on possible overspending; and
Initiate the movement of funds between items after consultation with relevant stakeholders and compile relevant papers for execution.