Professional Assistant to the CEO - Bellville, Cape Town

Introduction

Our client, a well-established organisation within the building industry, is currently seeking an experienced Professional Assistant to the CEO to provide high-level executive, administrative and coordination support.

Duties & Responsibilities

Executive Support

• Provide comprehensive administrative and professional support to the CEO

• Manage the CEO’s diary, appointments, travel arrangements, and meeting schedules

• Screen, prioritise, and manage correspondence, calls, and requests on behalf of the CEO

• Prepare agendas, briefing notes, presentations, and reports for meetings

• Take accurate minutes and ensure follow-up on action items

Strategic and Operational Coordination

• Assist the CEO with planning, tracking, and monitoring strategic initiatives

• Coordinate executive and Board-related activities, including meetings and documentation

• Support the preparation and consolidation of reports for Exco, Board, and committees

• Monitor deadlines and ensure timely submission of reports and information

Stakeholder Liaison

• Act as a key point of contact between the CEO and internal/external stakeholders

• Build and maintain professional relationships with senior executives, managers, Council members, and partners

• Handle sensitive matters with diplomacy, discretion, and professionalism

Office and Information Management

• Maintain organised and secure filing systems (electronic and physical)

• Ensure confidentiality and compliance with organisational policies and legislation

• Draft, edit, and proofread professional correspondence and documents

• Coordinate logistics for executive events, workshops, and engagements

Governance and Compliance Support

• Support governance processes and adherence to organisational protocols

• Assist with tracking resolutions, decisions, and compliance-related actions

• Ensure records and documentation meet governance and audit requirements

Desired Experience & Qualification

• Relevant tertiary qualification in Office Management, Business Administration or a related field

• Minimum 5-8 years’ experience as a Professional Assistant or Executive Assistant at senior/executive level

• Proven experience supporting a CEO, Managing Director or Executive Committee

• Experience within a corporate, public sector or regulated environment will be advantageous

• Advanced MS Office skills, including Word, Excel, PowerPoint, Outlook and SharePoint

• Excellent organisational, communication and time-management skills

• Strong professionalism, discretion, confidentiality and attention to detail

• Ability to manage competing priorities and work effectively under pressure

• Flexibility in working hours to accommodate executive demands

• Occasional travel may be required

Interested?

Suitable candidates are encouraged to send CVs to lebo@kwena.net  for consideration.