Professional Assistant (CEO)

Introduction 
 The Professional Assistant for Chief Executive Officer will be responsible for providing high-level administrative support to the Chief Operating Manager in the food manufacturing industry in South Africa. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment 
 Duties & Responsibilities 
 
 • Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
 • Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
 • Coordinate travel arrangements, including booking flights, hotels, and transportation.
 • Conduct research and compile data for reports, presentations, and projects.
 • Assist in tracking and managing budgets, expenses, and invoices.
 • Manage fleet, usage and petrol cards.
 • Maintain and update contact lists, databases, and files.
 • Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
 • Liaise with internal and external stakeholders, including senior management, clients, and service providers.
 • Handle confidential and sensitive information with discretion and professionalism.
 • Company cellphones administration
 • Managing the day-to-day activities of office team (driver/storeman and general worker), leave, discipline etc.
 • Managing the maintenance of the office, building and garden
 • Perform other duties as assigned by the Chief Executive Officer.
 
 Desired Experience & Qualification 
 QUALIFICATIONS 
 
 • Bachelor's degree in Business Administration, Management, or related field.
 
 KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED 
 
 • Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
 • Excellent communication and interpersonal skills.
 • Strong organizational and time management skills.
 • Proficiency in Microsoft Office Suite and other office productivity tools.
 • Ability to multitask and prioritize tasks effectively.
 • Detail-oriented with a high level of accuracy.
 • Ability to maintain confidentiality and exercise good judgment.
 • Knowledge of the food manufacturing industry in South Africa is preferred but not required.
 • Ability to work independently.
 • Flexibility to adapt to changing priorities and deadlines.
 • Ability to be resourceful and proactively resolve issues as they arise.
 • Ability to work under pressure.
 • Strong sense of Customer Focus will be required
 
 Interested? 
 Please send your CV and latest payslip to hr1@peopledimension.co.za