Procurement Administrator/Buyer

Request Processing & Sourcing

• Request Intake: Act as the central point of contact for project managers and technicians requesting parts (e.g., NVRs, sensors, cabling).
• Vetting & Compliance: Ensure all suppliers meet industry security standards and insurance requirements (e.g., NSI, SSAIB, or ISO certifications).
• Quote Comparison: Obtain and compare "apples-to-apples" quotes for high-value security installations to ensure margin protection.

Comprehensive Purchasing Administration

• PO Generation: Create and issue formal Purchase Orders (POs) within the ERP/accounting system.
• Data Accuracy: Ensure correct project codes and cost centres are assigned to every purchase to allow for accurate job costing.
• Order Tracking: Proactively monitor lead times for critical security components to prevent delays in site installations.

Delivery & Quality Control

• Goods Receipt: Coordinate with the warehouse or site leads to confirm that hardware arrives in good condition and matches the PO.
• Dispute Resolution: Handle all returns, RMAs (Return Merchandise Authorizations), and credits for faulty security equipment.

Payment & Financial Follow-up

• Invoice Matching: Perform "3-way matching" (Purchase Order vs. Delivery Note vs. Supplier Invoice).
• Payment Liaison: Act as the bridge between the supplier and the Finance department to ensure invoices are scheduled for payment.
• Account Maintenance: Resolve any payment "stops" or credit-limit issues to ensure the companys supply chain remains fluid.

â?¯Preferred qualifications/attributes/skills:â?¯ â?¯ â?¯

Mandatory Qualifications

• Grade 12 or equivalent qualification
• Com (Supply Chain and Logistics) qualification or degree (advantageous) or studying towar

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