Procurement Administrator

THE JOB AT A GLANCE As the Procurement Administrator, reporting to the Procurement Manager, you will provide administrative and operational support across the procurement function. The role will support supplier onboarding, procurement activities, contract administration, B-BBEE compliance and general procurement administration, ensuring that processes are completed accurately and within agreed timelines. WHAT WILL YOU DO? Procurement • Support the Procurement team with a range of procurement activities in line with established policies, processes and procedures. • Provide administrative support throughout the procurement and sourcing process. • Assist with obtaining and collating quotations and other information required for procurement activities. Supplier Onboarding • Coordinate the onboarding of new suppliers, ensuring that required documentation and approvals are obtained. • Follow up with suppliers and internal stakeholders on outstanding documentation and signatures. • Maintain accurate supplier onboarding records and ensure onboarding is completed within agreed service levels. • Maintain relevant deviation registers and supporting documentation. B-BBEE & Compliance • Collect, maintain and update supplier B-BBEE certificates and supporting documentation. • Maintain accurate B-BBEE information for procurement reporting and compliance purposes. • Provide administrative support for B-BBEE audits and other procurement-related compliance requirements. Contract Administration • Maintain contract and contract summary records and ensure documentation is stored appropriately. • Update contract management records and provide administrative support for contract management activities. • Assist with gathering information relating to contract performance and renewals. Administration & Stakeholder Support • Manage and respond to procurement-related queries, including the Procurement mailbox. • Prepare and maintain reports, spreadsheets, databases and other procurement documentation. • Support stakeholder engagement by coordinating meetings, follow-ups and required actions. • Provide general administrative support to the Procurement team. WHAT WILL YOU GET IN RETURN? We offer great opportunities for personal and professional development in a stable company that’s 133 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be part of a dedicated group of colleagues who value teamwork and collaboration. Turnaround time The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers. Kindly note that should you not receive a response within 21 days, please consider your application unsuccessful. Our Commitment to Transformation In accordance with the employment equity plan of Rand Mutual Assurance and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups.