Private/Family Office Executive Assistant & EA to Financial Director

Introduction

The successful candidate will occupy a senior, trusted and largely standalone position requiring exceptional organisation, discretion, judgement and follow-through. The role is split between managing personal and household affairs and providing structured executive support to a Financial Director.

Candidates from Pretoria and Johannesburg will be considered.

Duties & Responsibilities

Family Office Responsibilities

• Manage diaries, appointments and schedules, prioritising and protecting the principals' time.

• Draft, proofread and manage correspondence.

• Act as a trusted point of contact on personal matters.

• Arrange domestic and international travel, including flights, accommodation, transport, reservations and detailed itineraries.

• Plan and manage family events and functions from beginning to end.

• Anticipate and resolve problems before they become issues.

• Liaise with and oversee household staff, vendors and service providers.

• Maintain organised and accurate personal and administrative records.

• Manage records using Microsoft 365, OneDrive, SharePoint and Teams.

• Handle highly sensitive personal and financial information with absolute discretion and confidentiality.

Executive Assistant to Financial Director

• Take ownership of diary and meeting management.

• Schedule and prepare for internal and external meetings.

• Coordinate associated travel and logistics.

• Draft and proofread professional correspondence.

• Maintain accurate records and files within Microsoft 365.

• Assist with the circulation of Board and HR Committee papers and track outstanding action items.

• Act as a professional first point of contact with internal and external stakeholders when the Financial Director is unavailable.

• Provide efficient day-to-day administrative support across the Financial Director's business responsibilities.

Desired Experience & Qualification

• Demonstrated experience providing high-level executive, personal or administrative support.

• Strong track record of independently taking tasks and projects through to completion.

• Exceptional organisational and time-management skills.

• Excellent written and verbal communication.

• High level of discretion, confidentiality and professional judgement.

• Strong problem-solving ability.

• Ability to manage competing priorities across two principals.

• Strong proficiency in Microsoft 365, including:

• Outlook

• Word

• Excel

• OneDrive

• SharePoint

• Teams

• Calm, resilient and professional under pressure.

• Comfortable working full-time and fully on-site in Pretoria.

Package & Remuneration

A highly competative package on offer.