PMO Administrator - Contract

Our Client a Global Tech firm is seeking a PMO administrator to join their team in Sandton on a contract basis. They offer stability, a great working environment and competitive rates.

Job Purpose

The Project Portfolio Administrator provides administrative and operational support to the Project Management Office (PMO) by maintaining portfolio information, coordinating governance activities, producing portfolio reporting, and ensuring compliance with project management standards and processes. The role enables effective portfolio oversight, decision-making, and delivery transparency across all projects and programs.

Key Responsibilities

Portfolio Administration

• Maintain accurate and up-to-date project portfolio records, schedules, and documentation.
• Administer portfolio management systems and tools.
• Ensure project data quality and consistency across all reporting platforms.
• Manage document repositories and project artifacts.

Governance and Compliance

• Coordinate project governance and portfolio review meetings.
• Prepare meeting packs, agendas, minutes, and action logs.
• Monitor project compliance with PMO standards, governance frameworks, and methodologies.
• Track stage-gate approvals and project lifecycle milestones.

Portfolio Reporting

• Consolidate status reports from project and program managers.
• Produce portfolio dashboards, executive reports, and KPI summaries.
• Monitor project health indicators, risks, issues, dependencies, and milestones.
• Support monthly, qu arterly, and annual portfolio reporting cycles.

Financial Administration

• Support budget tracking, forecasting, and expenditure reporting.
• Maintain financial records and project funding information.
• Assist with project business case and benefits realization reporting.
• Monitor project financial performance against approved budgets.
• Resource and Demand Management
• Assist in resource planning and capacity management activities.
• Maintain resource allocation and utilization reports.
• Support demand intake and prioritization processes.

Stakeholder Coordination

• Liaise with project managers, business stakeholders, finance teams, and leadership.
• Ensure timely collection and distribution of portfolio information.
• Facilitate communication between portfolio governance bodies and project teams.
• Risk and Issue Management
• Maintain portfolio risk, issue, decision, and dependency registers.
• Monitor action items and escalation requirements.
• Support portfolio-level risk assessments and reporting.

Qualifications

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