Plant Administrator

Introduction

We are seeking a highly organised, proactive and detail-oriented Plant Administrator to support daily factory operations in Coega, Gqeberha. The ideal candidate will have strong administrative, planning and reporting skills, with the ability to coordinate facilities, fleet management, resources and operational activities. This role requires excellent communication, attention to detail and the ability to work effectively with different departments to ensure smooth operations and compliance with company procedures.

Duties & Responsibilities

Coordinate and support daily factory operations and administrative activities.

Plan, schedule and monitor projects, work allocation and operational activities.

Compile and maintain operational reports covering productivity, efficiency and resource utilisation.

Assist with annual budgeting, workforce planning and forecasting.

Monitor departmental expenditure and assist with risk management and internal audits.

Oversee factory grounds, cleaning services, building maintenance and general facilities.

Manage access control systems and coordinate the issuing of access cards.

Coordinate company fleet management, vehicle maintenance and staff transport arrangements.

Monitor and manage office equipment, consumables, stock and other resources.

Arrange meetings, prepare meeting rooms, record minutes and distribute meeting documentation.

Maintain accurate filing systems, administrative records and archives.

Develop, update and maintain internal procedures, process documentation and operating guidelines.

Provide administrative support to management and other departments.

Assist with organising factory events and team-building activities, including budget preparation.

Ensure compliance with company policies, health and safety procedures, and confidentiality requirements.

Liaise with internal departments and service providers to ensure efficient daily operations.

Identify administrative and operational challenges and assist with implementing improvements.

Desired Experience & Qualification

Diploma or Degree in Administration, Business Administration, Operations Management or a related field, or an equivalent relevant qualification.

Previous experience in plant administration, operations administration or a similar role.

Experience in operational reporting, data compilation, recordkeeping and document management.

Experience in budgeting, expense monitoring, workforce planning and forecasting.

Experience coordinating facilities management, building maintenance and cleaning services.

Experience in fleet management, vehicle maintenance and staff transport coordination.

Experience managing office equipment, consumables, stock and general resources.

Experience organising meetings, preparing minutes and maintaining administrative documentation.

Experience assisting with audits, risk management and compliance procedures.

Experience coordinating projects, work schedules and activities across multiple departments.

Proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook.

Strong written and verbal communication, organisational and planning skills.

Additional training or certification in project management, facilities management or fleet management would be an advantage.

Experience in a manufacturing, factory or industrial environment would be beneficial.

Package & Remuneration

Salary and benefits will be market-related and commensurate with qualifications, skills and relevant experience.

The successful candidate’s remuneration package will be discussed during the interview process.

Interested?

Interested candidates should email their updated CV to bluperecruitment@adcorpgroup.com

Email subject: Plant Administrator – Coega

Please ensure your CV highlights your relevant qualifications, administrative experience and operational reporting skills.