Personal & Executive Operations Assistant
AtripleA recruitment & temps · Pretoria
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Description: The Personal & Executive Operations Assistant role is crucial in ensuring operational efficiency, streamlining communication, and maintaining accountability across teams.
Key Responsibilities: • Email & Task Management: Manage and clear the COO's mailbox, prioritize important communications, and follow up on action items. • Operational Support: Assist in setting up and documenting Standard Operating Procedures (SOPs) to optimize workflows. • Reporting & Dashboards: Develop, maintain, and analyse reports and dashboards to track key metrics and operational progress. • Accountability & Follow-Ups: Ensure tasks are completed by relevant team members, follow up on deadlines, and provide regular progress updates. • Meeting Coordination: Schedule and prepare agendas for meetings, take minutes, and ensure follow-through on action points. • General Assistance: Run errands, handle miscellaneous administrative tasks, and provide personal support to the COO as needed.
Qualifications and Requirements: • Senior Certificate (Essential) • Advanced Microsoft Excel skills (Must Provide Proof of Competency) This includes: Power Query Text Functions Date & Time Functions & Remove Duplicates Data Validation V/X-lookup Subtotal Formula Pivot tables Competencies & Technical Skills: • Highly organized, detail-oriented, and able to multitask effectively • Strong communication skills to coordinate with different teams and stakeholders. • Analytical mindset with experience in reporting, dashboards, and data tracking. • Ability to take initiative and ensure follow-through on critical tasks. • Tech-savvy and proficient in office tools, project management platforms, and reporting software
To apply, please submit your CV, as well as your latest payslip, to jom@aaaa.co.za