Personal / Executive Assistant

Requirements

• Matric / Grade 12 or equivalent. • A qualification in office administration, business administration, secretarial studies or a related field would be advantageous. • 3 to 5 years' relevant experience in a personal assistant, executive support or senior administrative role. • Experience in an insurance brokerage or financial services environment would be advantageous. • Demonstrated experience managing complex diaries, coordinating meetings, preparing minutes and handling confidential information. Responsibilities:

• Manage the Director's diary, appointments, correspondence and competing priorities. • Coordinate meetings, prepare agendas and meeting packs, take minutes and follow up on action items. • Arrange business travel, accommodation, itineraries and related logistics. • Prepare and proofread correspondence, reports and presentations. • Liaise professionally with clients, insurers, regional managers, brokers and internal support teams. • Consolidate information for regional management reports and track submissions, projects and deadlines. • Maintain accurate electronic records, contact lists and confidential documentation. • Assist with expense claims, invoice submissions and general office administration in line with approval procedures. • Coordinate business events, workshops and client engagements as required. • Handle sensitive information discreetly and refer technical insurance enquiries to authorised colleagues. Please note that if you do not receive a response within 2 weeks, your application has been unsuccessful.