Personal Assistant to the Managing Director & Fina

Are you a highly organised professional who thrives in a fast-paced environment where no two days are the same? We're looking for a proactive Personal Assistant who enjoys taking ownership, anticipating needs, and ensuring everything runs seamlessly behind the scenes.

This is an excellent opportunity for an experienced Personal Assistant to become a trusted partner to the Managing Director while overseeing key administrative functions across the business. You'll play a central role in coordinating executive activities, managing priorities, and ensuring the day-to-day administration of the company operates efficiently.

You'll be joining a dynamic entrepreneurial business that values initiative, accountability, professionalism, and continuous improvement. This role offers variety, responsibility, and the opportunity to make a meaningful impact by supporting senior leadership and contributing to the smooth operation of the organisation. What You'll Do

Manage the Managing Director's calendar, meetings, and appointments.

Coordinate travel arrangements, accommodation, and itineraries.

Screen and prioritise emails, calls, and correspondence.

Prepare meeting agendas, presentations, and supporting documentation.

Attend meetings, record accurate minutes, and monitor follow-up actions.

Track important deadlines and commitments for the Managing Director.

Handle confidential information with absolute discretion.

Assist with personal administrative tasks when required.

Oversee general office administration and administrative processes.

Maintain organised electronic and physical filing systems.

Manage office supplies and consumables.

Prepare letters, contracts, and business correspondence.

Maintain company records and databases.

Coordinate multiple events and monitor project deadlines.

Prepare event status reports and follow up with internal stakeholders to ensure deliverables are completed.

What You Bring

Minimum 5 years' experience as a Personal Assistant or Senior Administrator.

Previous experience supporting a Managing Director or business owner will be advantageous.

Excellent organisational and time-management skills.

Strong written and verbal communication abilities.

Advanced Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint.

Experience working with cloud-based business systems.

Strong attention to detail and the ability to manage multiple priorities.

Professional presentation and a high level of integrity.

Ability to work independently while maintaining excellent stakeholder relationships.

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