Personal Assistant to the Director

Introduction

We are seeking a caring, proactive, and highly organised Personal Assistant to the Director of our client to provide practical, hands-on support with his personal and family-related day-to-day needs.

This is a personal support role rather than a business or corporate administrative position. The successful candidate will assist the Director with everyday responsibilities, personal arrangements, appointments, errands, and family-related commitments, helping to make his daily routine more manageable and organised.

An important aspect of the role will be coordinating care and therapy arrangements for the Director’s autistic son. This includes liaising with therapists, caregivers, and specialists, organising appointments, following up on arrangements, and helping ensure that the family’s daily routines run smoothly.

We are looking for someone dependable who can anticipate needs, take initiative, solve practical problems, and work independently without constant supervision. Excellent interpersonal skills, patience, empathy, flexibility, discretion, and a genuine willingness to help are essential.

Duties & Responsibilities

1. Personal Day-to-Day Assistance

• Assist the Director with managing personal responsibilities, daily tasks, and family commitments.

• Organise personal appointments, activities, and everyday arrangements.

• Run errands, arrange collections and deliveries, and assist with practical tasks as required.

• Help plan ahead, manage changing priorities, and ensure important matters are attended to.

• Anticipate the Director’s needs and proactively identify tasks that can be handled on his behalf.

• Research services, make bookings, contact service providers, and follow up on outstanding arrangements.

• Assist with unexpected challenges and last-minute changes in a calm and practical manner.

• Provide reliable personal support to reduce the pressure of everyday responsibilities.

2. Family Support and Coordination of Care

• Coordinate therapy appointments and care arrangements for the Director’s autistic son.

• Assist with organising the child’s daily routines, appointments, and support arrangements.

• Confirm appointments, communicate changes, and follow up on outstanding matters.

• Ensure relevant information is communicated clearly to the appropriate people.

• Approach all family-related responsibilities with patience, empathy, sensitivity, and understanding.

• Keep the Director informed of important updates and arrangements relating to his son’s care.

3. Personal Organisation and Communication

• Keep track of the Director’s personal appointments, reminders, and outstanding tasks.

• Coordinate arrangements with service providers and other relevant individuals.

• Assist with personal phone calls, correspondence, bookings, and follow-ups when necessary.

• Keep essential personal information and documents organised.

• Communicate clearly and professionally with family members, caregivers, therapists, and service providers.

• Handle all personal and family information with strict confidentiality.

Desired Experience & Qualification

• Matric certificate or equivalent.

• Valid driver’s licence and reliable transport are compulsory. The role involves running errands, attending appointments, and assisting with personal and family-related arrangements.

• A valid First Aid Certificate is preferred.

• Previous experience as a Personal Assistant, private assistant, family assistant, caregiver coordinator, or in a similar support role will be advantageous.

• Excellent interpersonal and communication skills.

• Strong organisational and time-management abilities.

• A practical, hands-on approach to managing everyday responsibilities.

• Good problem-solving skills and the ability to take initiative.

• Ability to work independently, exercise sound judgement, and manage changing priorities.

• Comfortable using email, online calendars, and basic digital tools.

• Comfortable working in a family environment and assisting with arrangements involving a child with autism.

• Trustworthy, discreet, and able to handle sensitive personal and family matters professionally.

• Available to work half-day afternoons in Montana, Pretoria, with flexibility when required.

Personality Profile

The ideal candidate will be

• Caring and empathetic: Patient, compassionate, and considerate of the Director’s personal and family needs.

• Proactive and self-motivated: Able to anticipate needs and take action without constant instructions.

• Practical and resourceful: Willing to get involved, run errands, make arrangements, and find solutions.

• Excellent with people: Confident when communicating with children, family members, therapists, caregivers, and specialists.

• Highly organised: Able to coordinate appointments, remember important details, and keep daily responsibilities on track.

• Flexible and adaptable: Comfortable adjusting to changing plans and unexpected situations.

• Reliable and trustworthy: Someone the Director can depend on to follow through on commitments.

• Discreet and professional: Understands the importance of confidentiality and appropriate boundaries.

• Calm under pressure: Able to manage competing priorities with patience and sound judgement.

• Attentive and considerate: Notices details, anticipates needs, and takes pride in making someone else’s day easier.

Package & Remuneration

R7,000 per month plus petrol allowance

Interested?

Contract Details

• Contract Duration: 3 months, with the possibility of extension depending on performance and the Director’s needs.

• Working Hours: Part-time, half-day afternoons, with flexibility when personal or family arrangements change.

• Location: Montana, Pretoria.

• Compensation: R7,000 per month plus petrol allowance

• Start Date: January 2027.

How to Apply

If you are a compassionate, dependable, and resourceful individual who enjoys helping others and can confidently manage personal responsibilities, family arrangements, and day-to-day tasks, we would love to hear from you.

Please submit your CV, highlighting relevant experience, and confirm that you have a valid driver’s licence, reliable transport, and a preferred valid First Aid Certificate .

We are looking for someone who can become a trusted and reliable source of support to the Director and his family.