Personal Assistant To The Chief Operating Officer (3 Months Temp)

Introduction

To provide strategic administrative and executive support to the Chief Operating Officer, including coordinating operational activities, managing high-level stakeholder engagement, consolidating reports, and ensuring the effective functioning of the COO's office.

Duties & Responsibilities

KEY DUTIES AND RESPONSIBILITIES

• Organise, coordinate and take minutes for internal and external meetings, workshops and conferences for the COO, and produce comprehensive reports and follow up on resolutions.

• Manage the COO's diary and travel arrangements.

• Assist with administrative matters to ensure the efficient and smooth running of the COO's office.

• Conduct research for the COO as and when required.

• Consolidate monthly and quarterly reports.

• Support procurement processes through coordination and documentation in line with organisational policies.

• Type correspondence and compose routine letters, reports and other confidential documentation.

• Maintain effective document management and record-keeping systems.

• Respond to general information requests from personnel where possible.

• Exercise initiative to enhance the administration of the Office of the COO.

• Ensure efficient administration of the COO's office and proactively identify process improvements.

• Perform other duties as assigned and required.

Desired Experience & Qualification

• Minimum certificate in Office Administration, Business Administration or a related field (NQF Level 5).

• Minimum of 3 years' experience as a Personal Assistant, Executive Assistant or in an administrative role.

• Valid driver's licence (Code B).

• Proficiency in Microsoft Office.

• Report writing and consolidation.

• Stakeholder management at executive level.

• Confidentiality and discretion.

• Understanding of public sector governance will be advantageous.

• Time management

• Teamwork

• Interpersonal relations and skills

• Decision-making

• Creativity and innovation

• Conflict management

• Adaptability and flexibility

Package & Remuneration

R40K