Personal Assistant to the Chief Financial Officer

Gauteng Office of the Premier · Gauteng

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Requirements

Grade 12 NQF Level 4 or equivalent, coupled with a Secretarial Diploma or equivalent qualification in Office Administration, and a minimum of three to five 3–5 years' experience in providing administrative and secretarial support to a senior manager. Excellent written and verbal communication skills.
Sound computer literacy, professional telephone etiquette, strong interpersonal and relationship management skills, as well as planning, organising, analytical thinking, problem-solving and document analysis capabilities.

Provide professional secretarial, administrative and office support services to the senior manager; manage diaries, appointments, correspondence and telephone enquiries; coordinate the routing, tracking and follow-up of documents to relevant stakeholders. Coordinate meetings, prepare agendas, compile supporting documentation and record minutes; draft reports, submissions and other documents as required; collate, consolidate and coordinate reports of the Chief Directorate to support management reporting.
Maintain filing and records management systems; coordinate travel and logistical arrangements; facilitate the effective flow of information and communication between the office of the senior manager, the Chief Directorate and stakeholders. Provide budget administration support by coordinating budget-related documentation, monitoring expenditure, maintaining expenditure records, assisting with procurement processes and budget reporting.
Alert management to potential over- or under-expenditure. Manage office resources and administrative registers for leave; and ensure compliance with relevant legislation, policies, and procedures.