Personal Assistant to Portfolio Manager
Pro Talent · KwaZulu-Natal
Posted 30 October 2026
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Start free — we apply for you →- Are you highly organised, proactive, and able to stay one step ahead in a fast-paced environment? Our client is looking for a driven Personal Assistant who can provide high-level support, manage multiple priorities, and ensure operations run smoothly.
About You
You are
- Highly organised with exceptional attention to detail
- Proactive, self-motivated, and solutions-driven
- Able to work independently and take ownership of tasks
- Skilled at managing competing deadlines and priorities
- Professional, confident, and discreet
- Calm under pressure and adaptable to changing demands
- Tech-savvy and always looking for smarter ways to work
Key Responsibilities
Executive Support
- Manage diaries, appointments, meetings, and schedules
- Coordinate meetings and prepare agendas, reports, presentations, and correspondence
- Take meeting minutes and track action items
- Monitor and manage daily priorities and follow up on outstanding tasks
- Liaise with internal teams and external service providers
Administration & Coordination
- Maintain organised filing systems and records
- Prepare spreadsheets, reports, and schedules
- Assist with projects and special assignments
- Track key deadlines, renewals, and commitments
- Handle confidential information with professionalism
Technology & Reporting
- Utilise advanced Microsoft Excel for reporting, data management, analysis, and dashboards
- Leverage AI tools and technology to improve efficiency, research information, and streamline administrative processes
Requirements
- Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field
- Minimum 3 years' experience in a Personal Assistant, Executive Assistant, Office Manager, or similar role
- Advanced Microsoft Excel skills, including formulas, pivot tables, reporting, and data analysis
- Strong knowledge of Microsoft Office
- Experience using AI tools in a professional environment will be advantageous
- Excellent written and verbal communication skills
- Professional and polished presentation
- Valid driver's licence and own reliable vehicle
- Based in or within reasonable commuting distance of Sibaya
The Ideal Candidate
- This role is suited to someone with strong initiative, excellent organisational skills, and the ability to anticipate needs before they arise. You are energetic, resourceful, and thrive in a busy environment where no two days are the same. If you're the type of person who takes ownership, solves problems, and gets things done, we'd love to hear from you