Personal Assistant to MD - Consulting Company - Melkboss
Glasshouse Recruiting · Cape Town, Western Cape
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The Personal Assistant to the MD will provide high-level administrative, strategic, and operational support to the MD, ensuring efficient management of their day-to-day responsibilities across multiple companies. The role requires exceptional organizational, communication, and problem-solving skills, with the ability to handle confidential information with discretion
Duties & Responsibilities
Key Responsibilities
1. Executive Administrative Support
Manage and optimize the CEO’s calendar, scheduling meetings across multiple companies
Screen and prioritize emails, calls, and correspondence on behalf of the CEO
Draft and proofread reports, presentations, and internal/external communications
Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed
Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients
Organize board meetings, strategic off sites, and quarterly reviews
2. Travel and Logistics Management
Organize domestic and international travel arrangements, ensuring seamless logistics
Prepare detailed itineraries, including flight details, accommodations, and meeting schedules
Process and track travel expenses and reimbursements
3. Communication and Confidentiality Management
Handle confidential information related to business strategy, financials, and HR
Draft high-level correspondence for stakeholders, government entities, and partners
Maintain professional relationships with external stakeholders to support the CEO’s engagements
4. Office and Resource Management
Maintain digital and physical document management systems for easy reference
Implement and optimize productivity tools (e.g., project management software, communication platforms)
Coordinate with HR, Finance, and Operations teams for administrative support
Desired Experience & Qualification
Qualifications and Experience Required
Education
Post-Graduation qualification in Business Administration, Management, Communications, or a related field
Executive Assistant Training, or similar fields are preferred
Experience
Minimum of 3-5 years’ experience as a Personal Assistant, or Executive Assistant
Experience in a multi-company or group-level environment is highly desirable.
Exposure to financial reporting, and strategic planning is advantageous
Key Skills and Competencies Required
1. Technical and Professional Skills
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
Experience with calendar management tools (Google Calendar, Outlook)
Strong written and verbal communication skills
Familiarity with business operations, financials, and corporate strategy
2. Soft Skills and Personality Traits
High level of discretion and ability to handle confidential information
Exceptional organizational and multitasking skills, with the ability to prioritize effectively
Proactive problem solver with a high level of initiative
Strong emotional intelligence (EQ) to build relationships with senior leaders
Ability to remain calm under pressure and meet deadlines in a fast-paced environment
Strong negotiation and stakeholder management skills