Personal Assistant to Chief Corporate Officer

Introduction

UASA REQUIRES THE SERVICES OF AN ETHICAL, HIGHLY MOTIVATED PROFESSIONAL INDIVIDUAL TO FILL THE POSITION OF PERSONAL ASSISTANT TO THE CHIEF CORPORATE OFFICER (CCO), SITUATED AT OUR HEAD OFFICE

PURPOSE OF THE POSITION

To aid in maximizing efficiency in the office of the CCO by handling administrative, organizational, and communication tasks

Duties & Responsibilities

The successfull applicant will be responsible for, although not limited to, the following:

• Diary & Calendar Management: Coordinate schedules, book meetings, boardrooms and attend to        logistical arrangements.

• Meeting Coordination: Prepare agendas, compile briefing packs, arrange catering and refreshments, attend meetings to accurately record minutes and track assigned action items through to completion.

• Communication & Liaison: Act as a primary point of contact and professional liaison between senior

management, internal staff, and external stakeholders.

• Document & Report Preparation: Draft professional correspondence, compiling and submission of reports,

documents, letters, memorandums and presentations.

• Administration :  General administration, filing, document referencing and coordination in an up to date manner.

• Information Governance: Handle sensitive commercial, financial, and strategic information with strict

confidentiality and discretion.

• Other:  Dedicated Corporate Services responsibilities.

Desired Experience & Qualification

• Education: Matric certificate; Secretarial Studies, or Office Management will be advantageous.

• Experience: 2 to 3 years of experience providing administrative support specifically at an executive or senior management level.

• Technical Skills: High proficiency in Microsoft Word, Excel, Outlook, PowerPoint.

• Soft Skills: Exceptional written and verbal communication, attention to detail, and a calm, proactive approach under d eadlines.

The ideal candidate should demonstrate

• Excellent verbal and communication skills .

• The ability to deal with people, members and stakeholders in a professional, respectful and courteous        manner.

• Strong interpersonal skills.

• Proactive approach to problem solving.

• Good administrative and organisational skills.

• The ability to follow instructions and work independently when required.

• The ability to work under pressure and meet deadlines.

• Fully proficient in English.

Package & Remuneration

UASA offers a Total Cost to Company Package and makes use of the Paterson Grading System.

Job grading/salary band will be based on BL/BU, depending on skills, experience and qualifications.