Personal Assistant to CEO

Minimum Requirements

• Previous experience in a Personal Assistant, Executive Assistant or similar administrative support role.
• Experience in a professional corporate environment.
• Excellent verbal and written communication skills.
• Exceptional attention to detail and strong organisational abilities.
• A polished, professional and well-presented demeanour.
• Proficiency in Microsoft Office and general office administration systems.
• The ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to communicate confidently and respectfully with people at all levels.
• The ability to prioritise tasks, manage competing demands and work independently.
• Previous experience coordinating or supervising support staff would be advantageous.

Key Responsibilities

• Executive Support
• Provide comprehensive administrative and organisational support to the CEO.
• Manage the CEO's diary, appointments, meetings and scheduling requirements.
• Coordinate meetings, prepare documentation and ensure all necessary arrangements are in place.
• Manage correspondence, telephone calls and follow-ups professionally and efficiently.
• Anticipate requirements, take initiative and ensure that outstanding tasks are followed through to completion.
• Handle confidential information and sensitive matters with the utmost discretion.

• Reception and Front-of-House
• Manage reception duties and serve as the first point of contact for visitors and incoming calls.
• Welcome visitors professionally and ensure a pleasant, well-organised front-of-house experience.
• Maintain a professional and presentable reception area.
• Manage incoming and outgoing correspondence and assist with general office administration.

• Office and Support Staff Coordination
• Coordinate and oversee the daily activities of support staff, including cleaning and domestic personnel.
• Allocate tasks, monitor performance and ensure that expected standards are consistently maintained.
• Ensure that office spaces and relevant facilities remain clean, organised and presentable.
• Communicate expectations clearly, follow up on outstanding tasks and address issues when necessary.
• Maintain accountability while treating all staff members fairly and respectfully.
• Oversee day-to-day operational requirements to ensure the smooth running of the office.