Personal Assistant

Reference: Dur000536-Quant-1

Our client, a Private School located in the heart of Durban's Berea, requires a Personal Assistant to report to the College Principal/s, providing comprehensive secretarial, administrative and personal assistant support to the Principal/s and ensuring the efficient day-to-day running of their offices. Duties & Responsibilities

Key Duties

• Schedule meetings & other appointments for the Principal/s.

• Make accommodation & travel arrangements for the Principal/s.

• Take minutes at daily meetings, and at certain evening meetings especially meetings of the Board of Governors and its sub-committees.

• Prepare & distribute meeting minutes.

• Correspondence & document management

• Screen incoming telephone calls for the Principal/s.

• Receive visitors on behalf of the Principal/s.

• Receive & disseminate communications/emails from relevant bodies.

• Assist with the organising of College projects & events as required by the Principal/s.

• Data & survey administration

General Competencies

• Solid administrative skills

• Positive interpersonal skills

• Excellent communication skills (oral, written and presentation)

• Time management skills

• Strong team orientation

• The ability to uphold the Ethos and Values of the School

Attributes

• Maintain confidentiality, discretion and professionalism in all areas

• Show integrity by steadfastly adhering to high moral principles or professional standards

• Display resilience by showing the ability to process information, negative and positive, and be able to continue work without negative effect

• Utilise problem solving techniques in the best interest of all stakeholders

• Make decisions and take responsibility for actions and tasks

• Show interpersonal sensitivity and the ability to engage professionally and courteously with staff, parents, students and visitors at all levels

• Able to thoroughly and accurately manage tasks by focusing on all elements

• Demonsrate technical proficiency and knowledge of digital tools to access data to support presentations and to streamline daily workflows efficiently

Requirements

• A Matric / Grade 12 certificate

• A secretarial, office administration or business-related qualification would be advantageous

• A minimum of 3 – 5 years’ experience in a Personal Assistant, secretarial or senior administrative role

• Relevant experience in a school environment would be advantageous

• High proficiency in MS Office (Word, Excel, PowerPoint & Outlook)