Personal Assistant

Introduction

Energetic, highly organised, proactive Personal Assistant required who can work in a fast paced and demanding  environment. Must be a go-getter who takes ownership, anticipates needs, solves problems, and can think on your feet

Duties & Responsibilities

• Provide high-level admin and PA support

• Manage diaries, meetings, appointments, and schedules

• Coordinate meetings and ensure all necessary information is prepared in advance

• Prepare agendas, presentations, reports, and correspondence

• Take accurate meeting minutes and ensure action items are followed up

• Manage and prioritise the Manager's daily to-do list

• Follow up on outstanding tasks and ensure deadlines are met

• Coordinate the communication between internal teams and service providers

Organisation & Administration

• Maintain highly organised electronic and physical filing systems

• Prepare and maintain spreadsheets, reports, and schedules

• Handle confidential information with professionalism and discretion

• Assist with projects and special assignments

• Ensure important deadlines, renewals, meetings, and commitments are tracked

Desired Experience & Qualification

• Degree / Diploma: Business Administration / Office Administration / Executive Assistance / Management / similar

• Min. 3 years' experience as a Personal Assistant, Executive Assistant, Office Manager or similar Senior Administrator

• Strong Microsoft Excel skills – able to work confidently with formulas and functions, data management, pivot tables, sorting and filtering, reports and dashboards, data analysis, and presentation

• Able to use AI tools such as ChatGPT and other AI platforms to research, create documents, analyse data, and streamline everyday admin processes (advantageous)

• Excellent written and verbal communication skills

• Professional, polished, and well-spoken

• Valid driver's licence

• Own reliable vehicle is essential

• Able to work under pressure

• Able to manage multiple priorities simultaneously

• Must be highly energetic and driven

• Able to use own initiate

• Able to assess and prioritise what needs to happen

• Proactive

• Extremely well organised

Interested?

POPI

By applying for this position, you consent in terms of the Protection of Personal Information Act (POPI Act)

to your personal information being obtained; utilised and stored by the Company through inter alia,

reference checks, credit checks and trace reports.

Should you not hear from us within 7 days, please consider your application unsuccessful