Personal Assistant

Introduction

The Comany is  seeking a highly competent, technologically savvy and proactive Executive Assistant to provide strategic and operational support to the CEO

This is not a traditional 8-to-5 administrative role. We are looking for someone who is highly organised, responsive, solutions-driven and comfortable operating in a demanding executive environment , including providing support outside normal working hours when required.

Duties & Responsibilities

The successful candidate will

• Manage the CEO's complex diary, meetings, appointments and priorities.

• Coordinate meetings, prepare agendas, take high-quality minutes and track actions to completion.

• Manage correspondence and draft professional emails, reports, presentations, briefing notes and other executive communications.

• Screen and prioritise information, requests and communication directed to the CEO.

• Coordinate travel, events and executive engagements.

• Conduct research and prepare concise executive summaries and briefing documents.

• Follow up with internal and external stakeholders on commitments and deliverables.

• Maintain strict confidentiality when handling sensitive organisational and executive information.

• Use technology, digital platforms and AI-enabled productivity tools to improve efficiency and streamline executive support.

• Anticipate the CEO's requirements and proactively address issues before they become problems.

• Provide support outside normal working hours when business requirements demand it.

Desired Experience & Qualification

• Proven experience supporting a CEO, Managing Director, Executive or senior leadership team.

• Exceptional written and verbal communication skills.

• Excellent business writing, grammar and attention to detail.

• Advanced digital and technological capability.

• Strong proficiency in Microsoft Office/365, particularly Outlook, Word, Excel, PowerPoint and Teams.

• Confidence using modern collaboration, productivity and AI tools.

• Exceptional diary, time and priority management skills.

• The ability to work independently and make sound judgements.

• A strong sense of urgency and ability to deliver under pressure.

• Excellent stakeholder management and interpersonal skills.

• High levels of discretion, professionalism and confidentiality.

• Flexibility and willingness to work beyond normal office hours when necessary