Personal Assistant (PA) to the Group CEO

Main Purpose of Job: 
 
 • The Personal Assistant (PA) to the Group CEO will provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day-to-day responsibilities across multiple companies.
 • The role requires exceptional organizational, communication, and problem-solving skills, with the ability to handle confidential information with discretion.
 
 Key Responsibilities: 
 Executive Administrative Support 
 
 • Manage and optimize the CEO’s calendar, scheduling meetings across multiple companies.
 • Screen and prioritize emails, calls, and correspondence on behalf of the CEO.
 • Draft and proofread reports, presentations, and internal/external communications.
 • Prepare meeting agendas, minutes, and action plans, ensuring follow-ups are completed.
 • Act as a liaison between the CEO and internal/external stakeholders, including MDs, board members and clients.
 • Organize board meetings, strategic offsites, and quarterly reviews.
 
 Performance and Project Management Support 
 
 • Track and monitor Key Performance Indicators (KPIs) for all group companies.
 • Oversee the progress of strategic projects, ensuring alignment with corporate objectives.
 • Assist in financial tracking, including budgets, cash flow, and expense management.
 • Manage cross-company initiatives, such as cost optimization, operational efficiency, and synergy projects.
 
 Travel and Logistics Management 
 
 • Organize domestic and international travel arrangements, ensuring seamless logistics.
 • Prepare detailed itineraries, including flight details, accommodations, and meeting schedules.
 • Process and track travel expenses and reimbursements.
 
 Communication and Confidentiality Management 
 
 • Handle confidential information related to business strategy, financials, and HR.
 • Draft high-level correspondence for stakeholders, government entities, and partners.
 • Maintain professional relationships with external stakeholders to support the CEO’s engagements.
 
 Office and Resource Management 
 
 • Maintain digital and physical document management systems for easy reference.
 • Implement and optimize productivity tools (e.g., project management software, communication platforms).
 • Coordinate with HR, Finance, and Operations teams for administrative support
 
 Minimum Requirements: 
 Qualifications and Experience Required: 
 • Education: 
 
 • Bachelor’s degree in Business Administration, Management, Communications, or a related field.
 • Additional certifications in Project Management (PMP, PRINCE2), Executive Assistant Training, or similar fields are preferred.
 
 • Experience: 
 
 • Minimum of 5 years experience as a Personal Assistant, Executive Assistant, or Chief of Staff supporting C-suite executives.
 • Experience in a multi-company or group-level environment is highly desirable.
 • Exposure to financial reporting, strategic planning, and project management is advantageous.
 



 Key Skills and Competencies Required: 
 Technical and Professional Skills: 
 
 • Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
 • Experience with calendar management tools (Google Calendar, Outlook).
 • Familiarity with project management tools (Smartsheet).
 • Knowledge of financial dashboards, reporting tools (Power BI, Tableau).
 • Strong written and verbal communication skills.
 • Familiarity with business operations, financials, and corporate strategy.
 
 Soft Skills and Personality Traits: 
 
 • High level of discretion and ability to handle confidential information.
 • Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
 • Proactive problem solver with a high level of initiative.
 • Strong emotional intelligence (EQ) to build relationships with senior leaders.
 • Ability to remain calm under pressure and meet deadlines in a fast-paced environment.
 • Strong negotiation and stakeholder management skills.
 



 
 • Work outside of normal working hours
 • Traveling from time to time
 
 Salary and Benefits: 
 
 • Competitive salary based on experience and qualifications.
 • Provident Fund