Personal Assistant (PA)

Key Responsibilities

• Provide comprehensive administrative support to management.
• Manage calendars, meetings, appointments and daily schedules.
• Prepare reports, presentations, correspondence and business documents.
• Maintain and update spreadsheets using Microsoft Excel .
• Capture, analyse and manage data accurately.
• Assist with financial administration using Pastel Accounting .
• Process invoices, purchase orders and assist with basic accounting functions.
• Maintain accurate filing systems and company records.
• Monitor and track office expenses and financial documentation.
• Assist with customer and supplier communication.
• Coordinate meetings and take minutes when required.
• Prepare documentation for management review.
• Assist with general office administration and operational tasks.
• Ensure all administrative processes are completed efficiently and accurately.

Minimum Requirements

• Matric certificate essential.
• Diploma/Certificate in Administration, Office Management, Finance, or a related field advantageous.
• Previous experience working as a Personal Assistant, Administrative Assistant, or Office Administrator .
• Knowledge and practical experience using Microsoft Excel (formulas, spreadsheets, reporting, data capturing, and tracking).
• Experience working with Pastel Accounting is not essential.
• Strong administrative and organisational skills.
• Excellent communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to multitask and work under pressure in a fast-paced environment.

Skills & Competencies

• Advanced Microsoft Excel skills. • Strong numerical and analytical ability. • Excellent time management skills. • High level of professionalism and confidentiality. • Ability to work independently with minimal supervision. • Strong problem-solving skills. • Good organisational and planning abilities. If you have strong administrative experience, excellent Excel skills, and Pastel Accounting knowledge, we would like to hear from you.