Personal Assistant (PA) (Permanent)

Job Title: Personal Assistant (PA) Start Date: 2026-08-18 - 2026-09-17 Vacancy Type: Permanent CPT000417 Sectors: Finance Location: Eastern Cape , Gqeberha / Port Elizabeth Salary: (Market related) Brief: eastern cape|finance|gqeberha|pa|pejobs|personal assistant|port elizabeth New Vacancy: Personal Assistant 📍 Location: Gqeberha, Eastern Cape 💼 Employment Type: Permanent About the Position Our client is seeking a professional and experienced Personal Assistant to join their team. The successful candidate will provide high-level administrative and secretarial support, assist with client and financial documentation, manage diaries and correspondence, and ensure the smooth and efficient coordination of daily administrative activities while maintaining accuracy, confidentiality, and excellent client service. Skills eastern cape finance gqeberha pa pejobs personal assistant port elizabeth Detail: Job Description Academic Qualifications & Experience Grade 12 / Matric Secretarial Diploma or a minimum of 5 years' relevant secretarial experience Required Computer Skills Advanced proficiency in Microsoft Office (Word, Excel, Outlook) Experience with GreatSoft will be advantageous Skills, Competencies & Experience Skills Excellent written and verbal communication skills Strong interpersonal and client service skills Advanced typing and document preparation skills Excellent organisational and administrative skills Professional telephone etiquette Ability to work effectively with clients and internal stakeholders Competencies Strong computer literacy High level of confidentiality and discretion Ability to prioritise tasks and manage multiple deadlines Excellent accuracy and attention to detail Basic accounting knowledge Ability to work independently and as part of a team Key Duties & Responsibilities Manage incoming and outgoing mail and emails Manage electronic diaries and appointments Prepare and type client correspondence and documentation Prepare invoices, credit notes and client statements Perform debtor reconciliations and maintain accurate debtor records Keep debtor age analysis updated, allocate payments and follow up on outstanding amounts File and maintain client documentation electronically on CDM Handle client queries professionally via telephone and in person Prepare and maintain EME certificates Maintain accurate and up-to-date client databases Manage financial statement administration, including: Printing financial statements Sending statements to clients for signature Distributing signed copies for record purposes Preparing minutes and resolutions for trusts Follow up on outstanding signed documentation, including engagement letters, tax returns and financial statements Update directors' locking lists and maintain directors' timesheets Assist with trust-related administrative work Prepare documentation and information for new clients Assist directors with valuations when required Prepare client quotes and related documentation Type financial statements and other documents when required Maintain the Financials Tracker / Income Tax Return spreadsheet Update the PA Register for all incoming signed financial statements Maintain and update the AUP (Agreed Upon Procedures) locking register Ensure all administrative processes comply with the firm's System of Quality Management (SOQM), policies and procedures Maintain compliance with the firm's Employee Code of Conduct, including applicable SAICA, IRBA and IESBA requirements Key Performance Expectations Accurate and timely completion of all administrative and secretarial duties Professional and responsive client service Effective management of deadlines, diaries and documentation Strict confidentiality when handling client and company information Accurate maintenance of financial, debtor and compliance records Consistent adherence to firm policies, procedures and quality standards show more... For more information please contact: Helena Groenewald Apply