Personal Assistant/ Office Administrator
SM Squared Talent (Pty) Limited · Menlyn · R10 000 per month
Posted 4 August 2026
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Looking for a Personal Assistant for one of our clients in financial services. The role is responsible for ensuring an efficient, organised and professional office environment while delivering excellent client service and maintaining confidentiality within a regulated Financial Services Provider (FSP).
Duties & Responsibilities
Reception & Client Service
- Welcome visitors and clients professionally.
- Manage the company switchboard, incoming calls and emails.
- Coordinate visitor access, meeting rooms and refreshments.
- Receive and distribute deliveries and arrange courier collections.
- Maintain a professional reception area and positive first impression.
Executive & Administrative Support
- Manage executive diaries, appointments and meetings.
- Prepare correspondence, reports, presentations and meeting packs.
- Record meeting minutes, maintain action lists and follow up on outstanding items.
- Handle confidential information with discretion.
- Responsible for travel arrangements and event coordination.
Office Administration
- Maintain filing systems (including SharePoint) and office records.
- Monitor stationery, office supplies and office equipment.
- Maintain employee files, contact lists, templates and office registers.
- Assist with recruitment administration and training records.
- Assist with FSP compliance documentation and administrative records.
Skills & Competencies
- Excellent communication and interpersonal skills.
- Strong organisational and time management abilities.
- High attention to detail and accuracy.
- Professional, confidential and customer-focused.
- Able to prioritise and manage multiple tasks.
- Proficient in Microsoft Office (Word, Excel, Outlook) and able to learn new systems quickly.
Desired Experience & Qualification
- Minimum 4 years’ experience in personal assistant roles/reception administration
- Experience within an FSP / Insurance will be advantageous
- Grade 12 / Matric
- Business Administration/SDF/RE5 qualification will be advantageous
- Computer literacy: MS Word, Excel, Outlook, SharePoint – and ability to learn new systems quickly
- Proficiency in English and Afrikaans (additional languages will be an advantage)
Package & Remuneration
R10 000 per month