Personal Assistant

Job Intro

Personal Assistant - Johannesburg, GP Gauteng

PERSONAL ASSISTANT TO THE MANAGING DIRECTOR

Five-Star Events and Catering Company

Location:  Bryanston, Johannesburg

Employment Type:  Full-Time

We are looking for an experienced, highly organised Personal Assistant to the Managing Director in a busy, fast-moving, five-star events and catering business. Job Specification

This is a hands-on role for someone proactive, discreet and exceptionally good at organising. The role is varied, from liaising with clients, managing travel, assisting with venue refurbishments or research for new concepts.

The Role Offer

Key responsibilities include

* Coordinating travel and accommodation when required.

* Preparing correspondence, reports, presentations and meeting documents.

* Preparing agendas, recording minutes and tracking action items.

* Following up with managers, employees and suppliers on deadlines and commitments.

* Managing confidential documents and correspondence.

* Liaising professionally with clients, suppliers, venues and other stakeholders.

* Assisting with research, projects and general executive administration.

* Anticipating requirements and ensuring that important matters do not fall through the cracks.

You will ideally have

*  3–5 years' experience as a Personal Assistant, Executive Assistant or senior administrator.

* Experience supporting a Managing Director, CEO, business owner or senior executive.

* Excellent organisational and time-management skills.

* Strong written and verbal communication skills.

* Excellent attention to detail and follow-through.

* Confidence dealing with senior managers, clients and suppliers.

* Strong Microsoft Outlook, Word, Excel and PowerPoint skills.

• The ability to handle confidential information with discretion.

Advantageous

• Experience in hospitality, catering, events or a fast-paced service business would be advantageous - particularly as an events coordinator.

• Knowledge of interior design and refurbishment - understanding venue requirements, refurbishing, brand standards.

We are looking for someone reliable, practical and proactive.

You should be comfortable working independently, managing competing priorities and following matters through to completion. You need to know what is urgent, what can wait and when the Managing Director needs to be involved.

Above all, you should take pride in being the person who keeps things organised, follows through and makes the Managing Director more effective.

Monthly Salary: Market related