Personal Assistant (JHB)


 
Personal Assistant - (JHB)

Other Johannesburg - Gauteng - South Africa



ENVIRONMENT: 

 An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks. This is not a traditional PA role, it combines executive support, project administration, basic design/marketing responsibilities, and involvement in the companys signage and laser-cutting workflows. The role is intended to replace and level up a current internal employee, giving the business more capability across both operational and creative functions. 





 DUTIES: 

 Key Focus Areas: 





 Executive & Administrative Support: 

 
 • Diary and meeting management for Directors.
 • Handling quotes, contractor follow-ups, document control, and general admin.
 • Acting as the primary support point for various ad hoc and ongoing tasks.
 

 Office Management: 

 Oversight of daily office operations, consumables, equipment, contractor coordination. 

 Maintaining organisation, structure, and smooth workflow across the office. 

 Marketing & Creative Support: 

 
 • Updating the WordPress website (content edits, images, company news, etc.).
 • Supporting graphic design tasks (basic layout, resizing, brand materials).
 • Using LightBurn or similar software for laser-cutter file preparation (training can be provided).
 • Assisting with signage-related tasks and creative production as needed.
 

 Client & Project Coordination: 

 
 • Preparing and following up on quotations.
 • Coordinating internal teams and suppliers to ensure job progress.
 • Communicating with clients professionally and tracking project updates.
 





 ATTRIBUTES: 

 Ideal Candidate Profile: 

 
 • Highly organised, proactive and capable of balancing diverse responsibilities.
 • Comfortable moving between admin, operations, and creative tasks.
 • Tech-savvy and quick to learn new software and systems.
 • Friendly, polished communication style with clients and internal staff.
 • Creative problem-solver and strong multitasker.
 • Previous experience in signage, graphic design, office management or marketing coordination is a strong advantage.
 • Candidates with design/marketing exposure or relevant certifications fall on the higher end.
 





 Overall Fit: 

 
 • This role suits someone who is versatile, energetic, and able to support the Directors while ensuring the day-to-day operations, marketing activities, and design-related tasks run smoothly. A strong organisational base combined with a creative edge will ensure long-term success in this position 



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