Personal Assistant - Finance - Bloemfontein

Introduction

The Personal Assistant (PA) is responsible for providing high-level administrative support to ensure the smooth operation of the department.

The PA will manage schedules, coordinate communications, and handle various tasks that require discretion and efficiency.

Duties & Responsibilities

Maintaining personal assistant development

• Need to be well-informed, and internet sharp- keep up to date with the latest office gadgets

Work under pressure

• Be calm under pressure and capable of thinking on your feet in a crisis.

• Maintaining confidentiality is a fundamental requirement.

General Duties of a PA and the need to understand what is expected from you

• answering calls and liaising with clients,

• preparing correspondence on your Manager/ Director’s behalf,

• delegating work in your Manager/ Director's absence,

• diary management,

• planning and organising meetings,

• organising travel and preparing complex travel itineraries,

• planning and organising events

• managing and reviewing filing and office systems

• sourcing and ordering office equipment

Office management

• Arranging travel, meetings and appointments

• Ordering of equipment

• Supervising and monitoring IT-related issues

• Discussing problems with staff

• Reporting to management

• Reviewing and implementing the company's health and safety policy

Other

• Petty Cash Management: Process journals, record transactions in Sage, and maintain accurate digital logs.

• Compliance & Support: Source, verify, and file all supporting vouchers, invoices, and receipts.

• Account Reconciliations: Assist with loan accounts, intercompany balances, and month-end ledger reconciliations.

Desired Experience & Qualification

SKILLS & CHARACTERISTICS

• Strong organisational and planning skills.

• Excellent communication skills.

• Proactive and self-motivated with the ability to work independently.

• Discreet and trustworthy, especially with confidential information.

• Proficient in Microsoft Office Suite, especially Word, PowerPoint, and Excel.

• Strong problem-solving skills and the ability to work under pressure.

EXPERIENCE AND EDUCATION

• Education: Grade 12 or equivalent.

• Experience: Prior administration and secretarial experience in a similar role is preferred.

• Technical Skills: Proficiency in general office software and IT knowledge is beneficial.

Package & Remuneration

Market Related