Personal Assistant (Fashion) Temporary Contract

MASA Outsourcing (Pty) Ltd · Cape Town Central, Western Cape

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Reference: PE001743-JL-1

PERSONAL ASSISTANT – 4-MONTH FIXED-TERM CONTRACT (MATERNITY COVER) Location: Cape Town Central Industry: Fashion

Duties & Responsibilities

The successful candidate will be responsible for managing the front-of-shop area, welcoming clients, maintaining a professional and presentable environment, and providing general administrative support to the owner and the business. This is a four-month fixed-term contract position to provide maternity cover.

Responsibilities

General Duties

  • Manage and maintain the front-of-shop area.
  • Welcome clients at the door and offer refreshments.
  • Ensure all garments displayed on the rails are properly hung and facing in the same direction, according to the owner's preferences.
  • Adjust garment presentation as required, as the owner's preferences may change with each season.
  • Ensure the office is neat, tidy, and well-maintained before clients arrive.
  • Assist with preparing and serving tea or coffee when the tea girl is unavailable.

Office Administration

  • Check incoming emails and respond appropriately.
  • Make online payments for fabric imports.
  • Prepare invoices for garments sold using the Sage One programme.
  • Collect employee clocking information from the Eco Time machine once a week and submit it to the accountants for payroll processing.
  • Calculate and record monthly business expenses on an Excel spreadsheet.
  • Run office-related errands, including collecting dry cleaning and purchasing fabric, haberdashery, and other supplies from local shops.
  • Maintain a daily record or diary of tasks and responsibilities.
  • Meet with the owner daily to discuss the tasks and priorities for the day.
  • Ensure that urgent tasks are prioritised and attended to first.

Requirements

  • Matric certificate.
  • Must wear black clothing at all times, in keeping with the rest of the staff. A specific uniform is not required; the employee must provide their own black clothing.
  • Must be well-groomed and maintain a professional appearance at all times.

Working Hours

  • Monday to Friday: 08:00–16:45.
  • No weekend work required.

The position is offered on a four-month fixed-term contract for maternity cover .

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