Personal Assistant

Consolidated Retirement Fund is seeking a highly organized and proactive individual to join our team as a Personal Assistant. The Personal Assistant will provide administrative support to the CEO and other executives within the organization. The ideal ...

• Manage and maintain the CEO's diary, appointments, meetings, and travel arrangements. • Coordinate and administer executive, board, committee, and stakeholder meetings. • Prepare meeting packs, presentations, reports, agendas, minutes, and action item registers. • Screen, prioritise, and coordinate correspondence, telephone calls, and emails on behalf of the CEO. • Draft professional correspondence, reports, memoranda, and presentations. • Liaise effectively with trustees, regulators, service providers, executives, and other stakeholders. • Monitor deadlines and ensure timely follow-up on key commitments and projects. • Maintain confidential records and documentation in a secure and organised manner. • Assist with governance, compliance, and regulatory reporting requirements where required. • Coordinate internal and external events, workshops, and executive engagements. • Provide general administrative and operational support to the CEO and Executive Office. Skills

• Exceptional organisational and administrative skills.
• Strong attention to detail and accuracy.
• Professionalism, discretion, and integrity.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities.
• Ability to manage multiple priorities and work effectively under pressure.
• High level of confidentiality and sound judgement.
• Strong planning, coordination, and time-management skills.
• Ability to work independently while maintaining a collaborative approach.
• Proactive, adaptable, and solution-orientated mindset.
• Excellent minute-taking and report-writing skills.
• Understanding Corporate governance principles and executive office administration.
• Knowledge of the retirement fund and employee benefits industry will be advantageous.
• Awareness of relevant legislation and regulatory frameworks applicable to retirement funds will be beneficial.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Experience with electronic document management systems and virtual meeting platforms.
• Experience supporting senior executives or board-level stakeholders.
• Contactable references.