Personal Assistant: CMT (Country Management Team)

• Coca-Cola Beverages Africa CCBA presents an exciting opportunity for a Personal Assistant, to join CCBA: South Africa.

Key Duties & Responsibilities Executive Office Management

• Manage the Director's calendar, ensuring optimal scheduling and prioritisation.
• Coordinate meetings, appointments and executive engagements.
• Manage competing priorities and proactively resolve scheduling conflicts.
• Prepare daily and weekly schedules, briefing packs and agendas.
• Ensure efficient administration of the Executive Office.

Executive Support

• Prepare correspondence and executive documentation.
• Screen, prioritise and manage incoming communications.
• Draft professional correspondence on behalf of the Managing Director.
• Track actions arising from meetings and ensure timely follow-up.
• Maintain confidential records and executive files.

Meeting & Governance Coordination

• Coordinate Executive Leadership Team ELT/CMT meetings and Board-related activities.
• Prepare meeting packs, agendas and supporting documentation.
• Record meeting outcomes and monitor action items.
• Ensure governance documentation is completed accurately and on time.
• Support the coordination of leadership forums and strategic events.

Stakeholder Coordination

• Serve as the primary point of contact for internal and external stakeholders.
• Coordinate engagements with Coca-Cola system partners, customers and service providers.
• Liaise with senior leaders across business functions.
• Build strong relationships while maintaining professionalism and discretion.

Travel & Event Management

• Coordinate domestic and international travel arrangements.
• Manage accommodation, transport and travel itineraries.
• Prepare travel documentation and expense submissions.
• Coordinate executive events, leadership workshops and stakeholder engagements.

Administration & Office Operations

• Manage executive correspondence and document control.
• Maintain filing systems and records.
• Process invoices, purchase requests and expense claims.
• Coordinate office logistics and administrative requirements.
• Ensure compliance with company administrative policies.

Skills, Experience & Education Education

• Diploma or Bachelor's Degree in Business Administration, Office Management, Executive Assistance or a related field.

Experience

• 8-10 years' experience supporting C-suite or senior executives.
• Experience in a large corporate or multinational organisation.
• Proven experience managing complex executive calendars and travel.
• Experience coordinating executive meetings and governance activities.
• Experience preparing executive presentations and reports.

Skills

• Exceptional organisational and executive coordination capability.
• Strong written, verbal and executive communication skills.
• Excellent judgement, discretion and confidentiality.
• Ability to prioritise competing demands in a fast-paced environment.
• Proactive anticipation of executive and business needs.
• Strong stakeholder engagement and relationship management.
• Sound decision-making and problem-solving capability.
• High attention to detail with a focus on quality and accuracy.
• Advanced proficiency in Microsoft 365 and executive productivity tools.
• Resilient, adaptable and able to manage changing priorities with professionalism.

Deadline:22nd September,2026