Personal Assistant: CMT (Country Management Team)

Job Description

Coca-Cola Beverages Africa (CCBA) presents an exciting opportunity for a Personal Assistant , to join CCBA: South Africa. CCBA is the 8th largest Coca-Cola authorised bottler in the world by revenue, and the largest on the continent. It accounts for over 40% of all Coca-Cola ready-to-drink beverages sold in Africa by volume. With over 14 000 employees in Africa, CCBA group services more than 800 000 customers with a host of international and local brands. CCBA group operates in 14 countries: South Africa, Kenya, Ethiopia, Uganda, Mozambique, Namibia, Tanzania, Botswana, Zambia, Eswatini, Lesotho, Malawi and the islands of Comoros and Mayotte.

Key Duties & Responsibilities

Executive Office Management

Manage the Director's calendar, ensuring optimal scheduling and prioritisation.

Coordinate meetings, appointments and executive engagements.

Manage competing priorities and proactively resolve scheduling conflicts.

Prepare daily and weekly schedules, briefing packs and agendas.

Ensure efficient administration of the Executive Office.

Executive Support

Prepare correspondence and executive documentation.

Screen, prioritise and manage incoming communications.

Draft professional correspondence on behalf of the Managing Director.

Track actions arising from meetings and ensure timely follow-up.

Maintain confidential records and executive files.

Meeting & Governance Coordination

Coordinate Executive Leadership Team (ELT/CMT) meetings and Board-related activities.

Prepare meeting packs, agendas and supporting documentation.

Record meeting outcomes and monitor action items.

Ensure governance documentation is completed accurately and on time.

Support the coordination of leadership forums and strategic events.

Stakeholder Coordination

Serve as the primary point of contact for internal and external stakeholders.

Coordinate engagements with Coca-Cola system partners, customers and service providers.

Liaise with senior leaders across business functions.

Build strong relationships while maintaining professionalism and discretion.

Travel & Event Management

Coordinate domestic and international travel arrangements.

Manage accommodation, transport and travel itineraries.

Prepare travel documentation and expense submissions.

Coordinate executive events, leadership workshops and stakeholder engagements.

Administration & Office Operations

Manage executive correspondence and document control.

Maintain filing systems and records.

Process invoices, purchase requests and expense claims.

Coordinate office logistics and administrative requirements.

Ensure compliance with company administrative policies.

Skills, Experience & Education

Education

Diploma or Bachelor's Degree in Business Administration, Office Management, Executive Assistance or a related field.

Experience

• 8-10 years' experience supporting C-suite or senior executives.

• Experience in a large corporate or multinational organisation.

• Proven experience managing complex executive calendars and travel.

• Experience coordinating executive meetings and governance activities.

• Experience preparing executive presentations and reports.

Skills

• Exceptional organisational and executive coordination capability.

• Strong written, verbal and executive communication skills.

• Excellent judgement, discretion and confidentiality.

• Ability to prioritise competing demands in a fast-paced environment.

• Proactive anticipation of executive and business needs.

• Strong stakeholder engagement and relationship management.

• Sound decision-making and problem-solving capability.

• High attention to detail with a focus on quality and accuracy.

• Advanced proficiency in Microsoft 365 and executive productivity tools.

• Resilient, adaptable and able to manage changing priorities with professionalism.

General

The advert has minimum requirements listed. Management reserves the right to use additional or relevant information as criteria for short-listing. Only applications submitted through the e-recruitment portal will be accepted.