Personal Assistant: Chief Corporate Services Executive

Key Performance Areas will include but are not limited to the following:

• Filter, screen and manage emails and correspondence on behalf of the Executive effectively ensuring urgent correspondence are highlighted and the Executive is informed
• Manage, maintain and coordinate the Executive dairy and scheduling meetings, activities and requests effectively
• Maintain strict confidentiality and interact professionally with all levels of management, staff and external stakeholders
• Effectively manage travel and accommodation arrangements for the Executive
• Projects a positive demeanour regardless of changes in working conditions and shows the ability to manage multiple conflicting priorities without loss of composure
• Establish priorities to perform quickly, accurately and effectively under pressure of deadlines
• Ensure that travel and subsistence claims are duly completed accurately and submitted on time
• Prepare correspondence on behalf of the Executive, including the drafting of general replies
• Process invoices timeously and accurately according to standard procedures
• Develop, manage, control and ensure cost effective utilization of the office of the Executives budget
• Procure goods and services for the office and ensure compliance with SCM processes at all times, including PFMA compliance
• Prepare and draft minutes, reports, briefs, presentations and written communication for the Executives review
• Coordinate and quality management documents to be submitted for the Executives signature
• Sound effective and efficient administration of all records and information to enable easy accessibility and accuracy and comprehensiveness of information
• Create a sequential filing system and ensure completeness and accuracy of all files, records and registers
• Liaise with other executives, business units, departments and provinces as requested by the Executive ensuring alignment with instructions and requests
• Ensure adherence to W&RSETA policies, procedures, PFMA and relevant legislation
• Continuously track, monitor and measure individual performance against set standards and performance targets
• Professional representation of the SETA ensuring all behaviours and conduct are aligned with the SETA values
• Assist across business units and functions with ad hoc requests to support business activities.
• Effectively plan, coordinate, manage and execute ad hoc projects as directed.

Minimum Qualifications and Experience

• National Diploma in Public Administration, Management, Human Resources
• 3 years' secretarial experience
• Report writing experience
• Advanced level of computer knowledge and literacy with MS Word, MS Power Point, MS Excel and MS Outlook
• Knowledge of the SETA operations and relevant Acts will be an advantage