PEOPLE COORDINATOR

To provide administrative HR support to the relevant business unit(s), including recruitment, performance management, training and development, IR and general HR administration and reporting. Key Responsibilities and Deliverables: Recruitment, Selection and on Boarding Administration ● Schedule and co-ordinate interviews (as required) ● As required, assist with drawing up Letters of Offer and completion of Engagement Packs ● Liaise with line to co-ordinate induction and training for new hires Performance Management and Training and Development Administration (as required in role) ● Capture scores (for required levels) and consolidate scorecard reporting ● As required in role, book training on system and co-ordinate training reporting ● Prepare training letters and communicate training logistics to delegates (as required) ● Follow-up on non-attendance and communicate to appropriate parties (as required) ● As required, inform learners of classes, ensure attendance and follow-up on non-attendance IR Administration ● On behalf of the BU HR Manager, send telegrams to employees who have absconded andfollow-up on sent telegrams until process is completed ● Update and check weekly telegram template / report ● Assist with notification of disciplinary enquiries to employees on behalf of BU HR Manager ● Organize chair people and logistics for hearings and ensure all details have been properlycommunicated and confirmed with relevant parties ● Ensure all disciplinary documentation is filed in the individual’s IR file ● Capture all warnings on relevant system (as required) ● Follow-up with CCMA weekly on progress and status of cases (as required) General Administration, Data Management and Reporting ● As required, check payroll information and send through to Payroll within agreed deadlines andfollow-up on any queries and outstanding issues ● Request UIF documentation from Payroll for terminated employees and those on maternity leave ● Process medical aid applications (as required) ● Submit death claims to Benefits ● Assist HR Officer to process all benefits claims and follow-up to ensure resolution ● Check and consolidate HR reports ● Assist HR Officers with ad hoc deadlines and reports ● Ensure proper filing, document management and good housekeeping ● Perform regular HR audits of personnel files as required ● Update notice board with staff announcements or any pertinent HR issues Teamwork and Self-management ● Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer ● Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery ● Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines ● Ensure data integrity of all reports to client and management ● Demonstrate consistent application of internal procedures ● Plan and prioritise, demonstrating abilities to manage competing demands ● Demonstrate abilities to anticipate and manage change ● Demonstrate flexibility in balancing achievement of own objectives