Payroll Team Leader - Midrand

Dis-Chem Pharmacies · Gauteng

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Job Description

Dis-Chem Pharmacies' in Midrand has an opportunity available for a Payroll Team Leader to join the Head Office team. The purpose of the role is to effectively supervise and administrate set payroll functions in accordance to Dis-Chem`s business requirements and strategic operations. Maintain employee files and information on the relevant systems and maintain absolute confidentiality thereof.

Minimum Requirements

Essential

Grade 12 – Matric or Senior Certificate and / or a relevant Accounting Qualification
5+ years of payroll experience, with 2–3 years in a supervisory or managerial role.

Job Specification...

Supervise all the payroll related activities and ensure all policies and procedures related to payroll activities are adhered to.
Effectively manage all payroll related changes within Dis-Chem.
Run Dis-Chem payroll as per standard operating procedures when the Payroll Manager or Payroll Support Administrator is unable to.
Assist payroll staff with queries and errors on master data.
Assist payroll staff with leave errors and corrections thereof.
Ensure KRONOS overtime corrections are given to Payroll Administrators to process.

Adhere to Dis-Chem payroll policies and standard operating procedures when performing duties.
Sign off all relevant documentation received from the Recruitment team or Department Managers when loading new employees onto SAP.
Sign off banking details once loaded.
Sign off all terminated employees captured on SAP and ensure their salaries are captured according to termination documentation.
Ensure all job title and department changes are captured when relevant documentation is received, and necessary signatures are present.
Sign off employee provident fund, medical aid and any other relevant documentation as administrated and captured according to Dis-Chem standard operating procedures.
Ensure additional payroll payments, garnishees, loans etc. are made as per standard operating procedures when required.

Assist with generating reports for regions and other relevant stakeholders when required.

Follow up with stores regarding relevant outstanding or incorrect documents that need to be processed.
Inform management of any discrepancies regarding systems, documentation or hours worked and act accordingly.
Assist payroll administrators with any payroll queries they might have and if necessary direct the queries to the relevant people and or management.

Escalate unresolved problems or concerns to the Payroll Manager to facilitate the problem-solving process.

If there are payments to be processed, ensure to do daily banking, these payments could be ZEFT extract or manual payments.
Report for all manual payments is updated as per schedule received from Payroll Support Admin.
That cut off times are adhered to, except for emergency payments - these out of normal time payments must be the exception.
Supporting documentation for payment to be made must be supplied before batches are approved for payment by Payroll Manager.

Assist the Payroll team daily for them to perform their functions and duties better, more productively and efficiently.
Be the second in command in the absence of the Group Payroll Manager.
Ensure the department receives the necessary support to function optimally on a daily basis.
Assist the Payroll team with any issues and concerns they might have in a professional and productive manner and refer any unresolved or complex matters to the relevant people.
Adhere to Dis-Chem policies and procedures regarding staff performance and/ or non-performance including all other Human Resource functions and duties.

Competencies...

Knowledge on payroll policies and procedures.
Makes timely, informed decisions that consider the facts, goals, constraints, and risks. Identifies, collects, and organises data for analysis and decision-making.
Presents a clear vision about what needs to be achieved. Understands and analyse current position and resources required to execute.
Communicates in a confident and forceful manner to achieve the required goal without being aggressive.
Builds constructive working relationships characterised by a high level of acceptance, cooperation, and mutual respect.
Demonstrate an underlying drive to ensure that quality is not compromised. Corrects mistakes and takes action to ensure they do not re-occur.
Adapts to changing business needs, conditions, and work responsibilities. Able to effectively deal with change and diverse people.
Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.
Structures and directs others' work on projects or programs.
Microsoft Office Word, Excel, PowerPoint, and Outlook SAP payroll.

Special Conditions of Employment...

Remuneration and Benefits...

Closing Date 30 September 2026