Payroll & HR Administrator

Key Responsibilities Payroll & Sage 300 Payroll

• Process accurate weekly and monthly payrolls on Sage 300 Payroll • Capture and maintain employee payroll information • Process new employees, terminations, salary changes, promotions and transfers • Process overtime, allowances, deductions, commissions and other payroll adjustments • Process statutory deductions and payroll requirements • Conduct payroll checks, reconciliations and variance investigations • Identify and resolve payroll discrepancies and queries • Prepare payroll reports and information as required • Maintain accurate and confidential payroll records and supporting documentation • Assist with payroll year-end requirements Time & Attendance

• Manage and maintain time and attendance information • Monitor attendance, absenteeism and leave records • Review attendance information before payroll processing • Calculate and prepare overtime information • Follow up on missing or incorrect information with relevant managers • Ensure payroll information is received within required deadlines HR Administration

• Prepare and maintain employment contracts, appointment letters and HR documentation • Maintain accurate electronic and physical employee files • Assist with employee onboarding and offboarding • Process employee changes, including promotions, transfers, terminations and personal information updates • Assist with leave administration and employee queries • Provide general HR administrative support to the Group HR Manager • Assist with HR projects and other departmental requirements General Administration & Departmental Support

• Take ownership of allocated tasks and ensure they are completed accurately and on time • Assist with payroll preparation, checking and audits • Prepare reports and information when required • Assist with ad hoc HR and payroll projects • Provide additional support during busy payroll periods • Identify administrative inefficiencies and suggest practical improvements • Follow up on outstanding information and tasks • Manage and maintain stationery stock and place orders when required Minimum Requirements

• Matric / Grade 12 essential
• Relevant Payroll, HR, Accounting or related qualification will be advantageous
• Minimum 5 years' practical payroll experience essential
• Proven experience processing both weekly and monthly payrolls essential
• Strong hands-on experience using Sage 300 Payroll essential
• Previous HR administration experience
• Experience with time and attendance systems

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