Payroll & Benefits Administrator

The Individual will primarily be responsible for, but not limited to the following:

• Provide team members and supervisors with assistance as and when required and within own area of competence to assist in the achievement of team objectives.
• Process all documentation according to company policies and procedures as well as document control principles, within specified set time frames to ensure compliance.
• Administer salary payments.
• Capture and update employee personal information on payroll system and personal file.
• Structure employees' packages by provides guidance to employees in respect of the application, administration and interpretation of the Company's benefit funds and rules.
• Administer COIDA processes
• Reconcile and pay third parties, such as PAYE, UIF, SDL, Medical Aid and Provident Fund.
• Handle staff queries with regards to salaries and payments.
• Ensure compliance with required standards and deadlines.
• Assist finance and auditors with payroll related information.
• Distribute IRP 5's to employee and ex-employees.
• Assist with pay slips when required.
• Distribute provident fund statements and increase letters.
• Facilitate and administer death claims and disability benefits.
• Liaise with fund and family to ensure funeral claims are paid within 24 hours.
• Load and process payments on the Banking system.
• Upon termination of employees ensure that withdrawal forms are send and received from employees and submitted within the payment period.
• Check onboarding files received from recruitment.
• Check and verify payroll processing files.
• Link all new employees' salary and benefits on the ERP system.
• Leave administration to ensure employees are paid correctly.
• Compile and submit the quarterly Stats SA survey.
• Respond to Audit requests and Queries
• Ensure that employee Records are maintained
• Participate in identifying risks within area of responsibility
• Build, support and maintain healthy diverse internal and external relations.
• Provide relevant support to stakeholders to ensure team objectives are achieved.
• Liaise with internal employees and external service providers with regards to payroll issues.
• Induct employees on payroll, benefits and IOD policies and procedures

MINIMUM REQUIREMENTS

• Matric/Grade 12 Certificate
• Minimum of a National Diploma NQF Level 6 in Human Resources, IT or Finance is mandatory
• Minimum of three 3 years operational administration experience is mandatory
• Minimum of three 3 years operational payroll experience is mandatory

SYSTEM SKILLS

• Microsoft Office
• SAP