Payroll Administrator

Purpose of the Job

• The Payroll Administrator is responsible for preparing, verifying, and submitting accurate payroll data to the outsourced provider, ensuring employee information, exits, and payments are correctly processed. The role maintains payroll records, supports statutory filing, checks payroll accuracy, and provides day-to-day administrative and query support to employees, HR, and Finance.

Job Responsibilities Payroll Data Preparation and Submission

• Collect and verify all payroll inputs, including new hires, terminations, overtime, allowances, deductions, and leave
• Process weekly and monthly payroll accurately and within agreed timelines.
• Submit accurate data to the outsourced payroll provider within required deadlines
• Maintain up-to-date payroll schedules and ensure all changes are processed correctly

Exit Processing and Final Payments

• Check and verify all exits resignations, dismissals, retirement, ill-health, and death cases
• Ensure completion of all exit documentation and submit to the payroll provider
• Coordinate final pay and benefit processing with the outsourced provider

Payroll Checking and Accuracy Control

• Review payroll reports received from the outsourced provider for errors or discrepancies
• Confirm that salaries, benefits, deductions, and overtime are processed correctly
• Flag and assist with resolving any issues before payroll approval

Employee Records and Statutory Filing

• Maintain accurate and organised employee payroll files and supporting documentation
• File payroll reports, tax documents, and statutory records securely and in line with audit requirements
• Update employee information on HR systems to ensure data accuracy

Payroll Queries and Administrative Support

• Assist employees with queries regarding payslips, leave balances, deductions, and payments
• Provide administrative support for leave capturing, claims processing, and payroll forms
• Assist HR and Finance during audits by providing payroll documents and information

Qualifications and Experience

• Grade 12 Matric.
• Payroll Administration qualification or relevant HR/Finance qualification advantageous.
• Minimum 3–5 years' payroll administration experience.
• Sound knowledge of BCEA, PAYE, UIF, SDL and SARS payroll legislation.
• Experience processing weekly and monthly payroll.
• Computer literate MS Excel, Word and Outlook.
• High level of accuracy and attention to detail.

Skills and Attributes

• Excellent computer literacy skills MS Excel, Word and Outlook,
• Ability to liaise with stakeholders
• Strong verbal and communication skills read, write, speak
• Numerical Accuracy
• Deadline driven
• Problem Solving ability